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  1. #1
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    Styles link to template not working? (XP and 2000)

    A co-worker and I share documents all day long. She has XP and I have 2000. All documents use the same templates and both of our systems are set to Automatically update document styles.

    Lately, she has had several files where the style definition for one style (Table Text) changes on her machine. The template defines Table Text as 10 pt. Arial. On her XP machine, in certain documents, the style definition for Table Text has become 11 pt. Arial. The check box for automatically updating document styles is still checked, but it does not seem to be pulling the style definition down to the document.

    When I open the problem documents in 2000, all Table Text paragraphs show as 10 pt. If I save the documents in 2000 and send them back to her, they seem to behave. We are using the same version of the template.

    Is this somehow related to the XP evil dancing styles/Frankenstyles problem? In these documents, she was pasting in text with lots of manual formatting (from another document) and then applying Table Text style to it. It seems like perhaps this process whacked the style definition. Maybe by saving in 2000 it simplifies the style definitions?

    In perhaps a related problem, the Document Title style on her machine comes in as bulleted. It is not bulleted in the template nor on my 2000 machine. On hers, though if you look at the style definition, Bulleted is listed in the description.

    Thanks for any advice!
    Bob
    Writing Consultant / Word Template Designer
    Words Connect

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    Re: Styles link to template not working? (XP and 2000)

    By chance... are both the styles, Table Text and/or Document Title, on her Normal.dot... to check, click on New Blank Document and see if these styles exist on her Normal.dot... it will take precedence over the global template. Hope this helped... trish

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    Re: Styles link to template not working? (XP and 2000)

    Trish, are you sure that the styles in Normal will take precedence from the attached template? I have not seen that happen before.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: Styles link to template not working? (XP and 2000)

    There are two things I would check.
    1. That you truly are using the same templates - If either one of you has a template with the same name in your User Templates directory then it will take priority over the template stored in the Workgroup Templates location.
    2. Whether the Table Text style appears correctly outside of a table on the XP machine. In XP, Table Styles can override the paragraph style settings - to find out which table style is applied to a table select a paragraph inside it and apply the Normal paragraph style - the name of the table style will be displayed in the usual toolbar location for the styles.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: Styles link to template not working? (XP and 2000)

    Hi Andrew -
    1. That you truly are using the same templates...
    I didn't double check this, but I'd be surprised. She and I have been sharing templates for years and we're very careful when we update it.

    2. Whether the Table Text style appears correctly outside of a table on the XP machine. In XP, Table Styles can override the paragraph style settings...
    I have no idea what you're talking about. <img src=/S/smile.gif border=0 alt=smile width=15 height=15> I didn't realize that in XP you could apply styles to a whole table! That would explain how it is misbehaving. I'll have her try your suggestion. Honestly, though, what you're describing doesn't sound like a Word function to me at all, and I've never heard anyone talk about table styles!

    Thanks,
    Bob
    Writing Consultant / Word Template Designer
    Words Connect

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    Re: Styles link to template not working? (XP and 2000)

    Once a document is created, all it's styles are detached from the original template. I think you'll find that your styles will be more stable if you turn off that option.
    We make template changes periodically and we have hundreds of documents based on the template. We've found that when we change the template, this was the best way to keep the documents up to date. I will agree, though that it does tend to make a document less stable if you're not careful.

    I would also use the macro that Klaus Linke provided in post 69683.
    This link didn't work--can you check the reference? I'd be interested in Klaus' macro.

    We use an extensive set of preformatted "starter" documents to create new files. We don't really do File-New from the template. I can check it on a new file though, just to be sure. I'd be hesitant to reset the bullets and numbering defaults since we use both bullets and numbering in our documents. Wouldn't that be likely to whack formatting?

    Thanks!
    Bob
    Writing Consultant / Word Template Designer
    Words Connect

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    Re: Styles link to template not working? (XP and 2000)

    Edited by Phil Rabichow to correct link
    Hi Bob:
    One thing I would mention is that you would probably be better off without using Automatically update document styles, especially if it's just the two of you sharing documents. Once a document is created, all it's styles are detached from the original template. I think you'll find that your styles will be more stable if you turn off that option.

    I would also use the macro that Klaus Linke provided in <post#=169683>post 169683</post#>. This will make sure that all the document styles are "used" in the document, which prevents them from being modified when pasting text from other sources.

    With regard to the latter issue (bulleted style in Document Title), does this happen on new documents that are created. If this only happens on one machine, it sure sounds like you're not using the same template to create the documents, as Andrew has mentioned. One thing you might also do is open the original template, visit the Bullets & Numbering dialog box, & reset each List Template in the Bulleted tab.
    Hope this helps,

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    Re: Styles link to template not working? (XP and 2000)

    Sorry for the poor link. It was a typo & needed a 1 in front of it. I've corrected that.

    >>I'd be hesitant to reset the bullets and numbering defaults since we use both bullets and numbering in our documents. Wouldn't that be likely to whack formatting?<<

    It would if your cursor was in a modified bulleted or numbered paragraph. Otherwise, it would just reset what you see--the original 7 List Templates.
    Cheers,

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    Re: Styles link to template not working? (XP and 2000)

    > I've never heard anyone talk about table styles!

    You'll need to visit the Lounge more often. <img src=/S/grin.gif border=0 alt=grin width=15 height=15> Or search here for more tales of confusion and woe.

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