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  1. #1
    New Lounger
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    Invisible text (Word 2003 11.6113.5703)

    I want to plug my computer into a projector to project a Word document, and also print handouts of the document, but in a peculiar way. I want some of the information on each page NOT to be included in the printed handout, so students will have to take notes instead of just reading what I wrote. I want to be able to print out a copy for myself with all parts of the page, and I want to be able, when I'm projecting a page, to hide or reveal the invisible information.

    I tried making some of the text hidden, but when I print the document without hidden text, it does not leave white space where the hidden text was, so there's no room for notes. Also, when I reveal the hidden text, it's ugly projected on the screen because of all the revealed paragraph marks etc.

    I put the hidden text in a text box. Its size doesn't change when I hide text, so I get the white space, but I have to keep adjusting its size as I add or remove stuff in the box, and more importantly I get the formatting characters when I project it.

    I thought about trying some kind of font that I could set to transparant or something, but I also want to hide inserted objects like equations and visio diagrams.

    Any ideas will be greatly appreciated.

  2. #2
    Plutonium Lounger
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    Re: Invisible text (Word 2003 11.6113.5703)

    To avoid displaying the paragraph marks you can use Tools > Options > View > Hidden Text (this is a check box that you can check or clear).

    StuartR

    Edited by StuartR to remove incorrect suggestions about text boxes Maybe you could put the hidden text in a table cell which has its height set to "At Least" a reasonable size for the blank space

  3. #3
    New Lounger
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    Re: Invisible text (Word 2003 11.6113.5703)

    Thanks, Stuart. I didn't know about Tools > Options > View > Hidden Text; I thought you had to use Ctrl * . I'll try recording a couple of macros to display and hide text so I'll have toolbar buttons for display and hide. I think I'll try another macro to insert a one-cell table or a text box, select its contents and set them to hidden. I'll have to fool around to see which would be better, a table or a text box--eg, I can insert a drawing canvas into a table cell but not into a text box, but a text box may have other advantages.

    Anyhow, you got me unstuck. Thanks again for your help.

    Elbert

  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Invisible text (Word 2003 11.6113.5703)

    <P ID="edit" class=small>(Edited by jscher2000 on 13-Mar-04 16:52. I realize this doesn't address the equations, etc. That would have to be handled in a more complicated manner to preserve the vertical space they require.)</P>To print the text without it showing (!), perhaps define a style called My Hidden Text with a font color of white. You then can redefine the font color when you want it to be visible. In fact, you could write a macro to toggle the color between, say, white and blue. In fact, here is such a macro:

    Sub ToggleFontColor()
    With ActiveDocument.Styles("My Hidden Text")
    If .Font.Color = wdColorBlue Then
    .Font.Color = wdColorWhite
    ElseIf .Font.Color = wdColorWhite Then
    .Font.Color = wdColorBlue
    End If
    End With
    End Sub

    Naturally, you should conform the macro to your actual style name. Hope this helps.

  5. #5
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    Re: Invisible text (Word 2003 11.6113.5703)

    Thanks for the clever idea. Works great for text, but when I tried it, I couldn't get equations etc. to turn white. I tried defining "My Hidden Text" first as a font style then as a paragraph style, but neither worked on equations.

    Thanks again.

    Elbert

  6. #6
    Plutonium Lounger
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    Re: Invisible text (Word 2003 11.6113.5703)

    Since you're going to be using a Macro anyway. How about putting a text box, or a rectangle, in front of each of these objects and formatting it to have no fill or a white fill to display / not display the object.

    If you insert these rectangles from VBA then you can give them names that you can later use to find them again.

    StuartR

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