Results 1 to 5 of 5
  1. #1
    jutrast
    Guest

    Rule to prevent forwarding an attachment

    My company runs Outlook 2000 on Exchange Server 5.5. Does anyone know if it's possible to write a rule that would prohibit a user from sending out a specific attachment via e-mail? I've written many other rules in Outlook that work just fine, but with this rule I can't seem to specify an exact attachment by name.

    My ultimate goal is to prevent company sensitive documents from being e-mailed outside the company. Has anyone been successful with this? Any input is appreciated.

  2. #2
    Plutonium Lounger Leif's Avatar
    Join Date
    Dec 2000
    Location
    U.K.
    Posts
    14,010
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Rule to prevent forwarding an attachment

    Not conversant with Exchange, but I can't believe it would not be possible to set-up server-based rules to block specifically named attachments (our mail server certainly can.)
    But, anyone up to skulduggery just might have the foresight to change the name of a file from '<font color=blue>Sensitive.doc</font color=blue>' to '<font color=008080>Insensitive.doc</font color=008080>' before sending.
    You may end up having to block/edit every attachment.

  3. #3
    jutrast
    Guest

    Re: Rule to prevent forwarding an attachment

    Thanks for the quick response Leif. You pretty much confirmed my line of thinking. Although I hadn't thought of someone changing the file name, so thanks for that insight.

    Getting back to basics they can always print it out and fax it if they're that intent on distributing it. I don't want to block/edit every attachment, but at least we could audit the server to find out who is sending the item.

    I appreciate your help.[img]/w3timages/icons/smile.gif[/img]

  4. #4
    Platinum Lounger
    Join Date
    Jan 2001
    Location
    Roanoke area, Virginia, USA
    Posts
    3,729
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Rule to prevent forwarding an attachment

    get a content control addin for the mail server. http://exchange.devx.com has some reviews, many provide non-exchange versions too.

    you can't do it with rules - you might do it with server setting and no addin by restricting message size. but that will only stop longer docs.

  5. #5
    Plutonium Lounger Leif's Avatar
    Join Date
    Dec 2000
    Location
    U.K.
    Posts
    14,010
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Rule to prevent forwarding an attachment

    Does Exchange have a content filter?
    Our mail server has some pretty neat abilities for searching content. e.g.

    if contains <username> and <finance> or <bank> or <curriculum> then move to foldername and inform administrator.
    etc.
    You may need to advise all users that their mail is subject to audit, which in itself may be enough to prevent 'malpractice' (for lack of a better word).

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •