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Thread: Long Footnotes

  1. #1
    jcyeah
    Guest

    Long Footnotes

    In Word 2000 I have a document that has very long footnotes. I would like the footnotes to continue onto the next page but instead Word moves the body of the document onto the next page to make room for the long footnote. It seems as though Word is doing everything it can to avoid having the footnote split onto another page. Is there anyway I can have a long footnote start on one page but continue onto another?

    Thanks <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16>

  2. #2
    kelliel
    Guest

    Re: Long Footnotes

    According to The Gregg Reference Manual, Ninth Edition, copyright 2001 (even though it was printed early 2000), paragraph 1504d:

    <hr>Ideally, the complete footnote should appear on the same page as the superscript figure or symbol that refers to it. Occasionally, however, a footnote may be so long that it will not all fit on the page, even if it begins immediately following the line of text in which the superscript figure or symbol occurs. In such a case the footnote feature of your word processing software will automatically break the footnote and complete it at the bottom of the next page (as shown in the following illustrations). (Emphasis in original.)<hr>

    Therefore, I would say that Word is following that rule.

    Now, how are you going to make Word break the rule? I'm sorry, I don't know.

  3. #3
    jcyeah
    Guest

    Re: Long Footnotes

    Thanks, but although Word 2000 claims to automatically break long foonotes it does not do that at all. It tries to keep the footnote together on the same page and instead moves the body of the document to make room for that long footnote.

    Any other suggestions?
    Thanks

  4. #4
    kelliel
    Guest

    Re: Long Footnotes

    Out of curiosity, when you say that it:

    <hr>moves the body of the document to make room for that long footnote<hr>

    which of the following scenarios are you meaning?

    1. Your total document vertical space is 10 inches (top to bottom). On page 1, your footnote takes up 5 inches. The reference to the footnote is at the 4-inch mark. Therefore, it moves the text near the 5-inch mark to the next page to make room for the 5-inch footnote. Thereby filling page 1 with text (5 inches of text and 5 inches of footnote).

    2. Your total document vertical space is 10 inches (top to bottom). On page 1, your footnote takes up 5 inches. The reference to the footnote is at the 4-inch mark. Therefore it moves the reference and the footnote over to the next page, leaving approximately 6 inches of blank usuable space on page 1.

  5. #5
    jcyeah
    Guest

    Re: Long Footnotes

    scenario #1

  6. #6
    kelliel
    Guest

    Re: Long Footnotes

    Thanks.

    I would submit, following the scenario above with modification, that Word 2000 does split the footnote. Try this.

    Your total document vertical space is 10 inches (top to bottom). Your footnote takes up 12 inches. The reference to the footnote is at the 4-inch mark.

    Does Word 2000 split the footnote in this scenario?

    BTW, I'm using Word 97, so I can't test this for you. <img src=/S/frown.gif border=0 alt=frown width=15 height=15>

  7. #7
    jcyeah
    Guest

    Re: Long Footnotes

    Word 2000 never splits the footnote. Does it split it in Word 97?

  8. #8
    kelliel
    Guest

    Re: Long Footnotes

    Did you try the above scenario?

  9. #9
    kelliel
    Guest

    Re: Long Footnotes

    Yes, Word 97 splits it. See attached nonsense document.

  10. #10
    jcyeah
    Guest

    Re: Long Footnotes

    I just did and I can't believe it actually DID break the footnote. When I was testing it I guess I wasn't putting enough text in the footnote. Of course the footnote took up 3/4 of the page. Is there any way to manual break the footnote?

  11. #11
    kelliel
    Guest

    Re: Long Footnotes

    Your last question, "Is there any way to manual break the footnote" was answered several posts ago. I don't know.

    However, the software is functioning according to recognized document production/grammatical rules, which does not mean that if you have a good reason to break the rule, you can't. Certainly you can.

    However, my point at this time is that Word 2000 appears to be functioning as declared and according to acceptable grammatical rules.

  12. #12
    jcyeah
    Guest

    Re: Long Footnotes

    Thanks so much, at least now I have actually seen it break the footnote.

    <img src=/S/joy.gif border=0 alt=joy width=23 height=23>

  13. #13
    3 Star Lounger
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    Re: Long Footnotes

    One reason why you did not see the footnote getting split was that the Style for Footnote Text must have had Paragraph->Keep Lines Together setting checked.

  14. #14
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    Re: Long Footnotes

    One possible reason why you did not see the footnote getting split was that the Style for Footnote Text must have had Paragraph->Keep Lines Together setting checked.

  15. #15
    jcyeah
    Guest

    Re: Long Footnotes

    Thanks for the suggestion but I checked the Footnote Text Style and Keep Lines Together was not turned on. Anything else I should check?

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