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  1. #1
    5 Star Lounger
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    Email a single outlook appointment to be imported (Outlook 2003)

    Is it possible to create a macro where you say right click on an appointment and then have it as an attachment to an email that the recipient could then click on the appointment to have it added to their outlook.
    For instance when you make an airline reservation on united you can click on an icon and have it automatically import into one's outlook calendar

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    Uranium Lounger
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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    The capability for what you want already exists without a Macro. In Day/Week/Month View *, right click the appointment and select Forward, send the email, and the Appointment is sent to the recipient in a format which they can accept. * If the Appointment is open, select Actions | Forward from the menu.
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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    John: In Outlook 2003 I don't seem to show either of these options of forwarding. See attached print screen photoJerome

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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    Jerome, I'm confused, see attachment. Can anybody enlighten us?
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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    ? mine is an appointment , and yours is a meeting, says conference

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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    I still have the Forward option on Appointments with no other attendees, but the item gets attached rather than forwarded. The difference is only because there are no other invitees so the Accept/Tentative/Reject/Propose Another Time options don't appear.
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    Plutonium Lounger Leif's Avatar
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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    Could it be simply the fact that it is marked as Private? (i.e. if it's private, you wouldn't want to forward it...)

    Otherwise, try highlighting the appointment, Ctrl_Ins, then Shft_Ins into the email.

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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    Good idea, but the posted graphic doesn't have the "key" icon that shows up when an appointment is marked Private in my OL 2003 installation, and further, I still have the right-click Forward option on private appointments (which makes no sense). I'm wondering if it's a Server restriction on his installation, but I don't know the Server side.
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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    John Leif:
    Sorry for the delay, had some minor surgery on myself. my appointment is not marked private and I don't have the forwarding option, and the insert key just duplicates the appointment. Thanks for trying
    Jerome

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    Plutonium Lounger Leif's Avatar
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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    Shift_Ins (Paste) duplicates the appointment even if you have focus (i.e. the cursor blinking) in the body of the email?

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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    Leif:
    If you have outlook express opened it has no action
    If you switch to outlook mail from outlook calendar just creates a new mail with Subject start end. But does not appear as something can import into your senders outlook.
    Like you can with say Ebay where it will import end date and item number and stuff right into your outlook or like United Airlines that will also import your itineary automatically into your oulook on the correct outgoing flight day and return flight day with flight numbers times etc. Some kind of code that I am not familiar with.
    Jerome

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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    Jerome, is this a standalone machine or are you on Exchange Server? I'm wondering if that explains the difference.
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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    John
    Stand alone machine, laptop, no exchange server
    Jerome

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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    Jerome, I have to confess that I may have misread your very original post in this thread. Were you:

    1. attempting to forward an existing Outlook calendar item to another user? If so, I don't know why your Outlook 2003 menus are not the same as mine, and I'm wondering if it's because you aren't on a server.

    or ...

    2. attempting to cut and paste something from another source, such as an online airline reservation, into an appointment? This could only be done easily if the site can e-mail an iCal or vCal format message. Otherwise it would probably best be accomplished by a custom input form and a bunch of VBA which creates the departure event(s); creating this would be quite a bit of work.
    -John ... I float in liquid gardens
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    Re: Email a single outlook appointment to be imported (Outlook 2003)

    John Sorry let me be more exact.
    The outlook calendar options may be because I am not on a server
    WHAT I AM TRYING TO DO is the following. I want to be like Ebay or I want to be like the airlines and easily forward the appointment (that a patient will make with me that I put onto my own calendar) by Email to that patient in an iCal or vCal format as you put it so they have a no brainer to put it into their outlook calendar It would be nice to be like the airlines or like Ebay and have it have additional constant and fixed information about my office, location hot link to a map, telephone number. I am trying to automate this as I found this feather on the airlines and Ebay of item expiration time and date very helpful and very efficient use of my computer and calendar.
    Hope this explains my desires
    Regards
    Jerome

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