Page 1 of 2 12 LastLast
Results 1 to 15 of 21
  1. #1
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Los Angeles Area, California, USA
    Posts
    7,453
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Formatting of Pasted Text (Word 2000)

    Hi Pauliez:
    I've edited the subject to reflect something more meaningful if someone searches in the future.

    This happens because of the rules that Word applies when you cut (or copy) & paste.
    1. Direct formatting is retained. However, certain font properties are toggled (e.g. italic, bold) & so they may take on the opposite properties. i.e. if you copy two words that are formatted as bold & paste them into a paragraph that is already bold, their bold properties will be toggled off.
    2. If you cut/copy text without copying a paragraph mark, they will take on the paragraph style of the target paragraph.
    3. If you copy text which includs a paragraph mark, whose identically named style has been used in the target document, it will take on the properties of the style in the target document. This is probably what is happening to you.

    If you cut/copy MyStyle in source document that uses Arial, bold, green font & paste it into a target document that has used MyStyle already AND that style is defined as TNR, italic, blue font, your pasted text will be TNR, italic & blue. A style is considered used if it every existed in the target document, even if you had later deleted it. Also, normal, Headings 1 through 3 are always considered "used" in every document.

    To prevent this behavior (i.e. you want the text to remain the same when copied), rename the style in the source document to something that doesn't exist in the target document (e.g. MyOriginalStyle).
    Hope this helps.

  2. #2
    4 Star Lounger pauliez's Avatar
    Join Date
    Dec 2003
    Location
    Connecticut, USA
    Posts
    493
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Formatting of Pasted Text (Word 2000)

    I just go to Edit>Cut> and paste it in another Word Document.
    Catz

  3. #3
    Super Moderator
    Join Date
    Jan 2001
    Location
    Melbourne, Victoria, Australia
    Posts
    3,852
    Thanks
    4
    Thanked 259 Times in 239 Posts

    Re: Formatting of Pasted Text (All versions)

    This is normal Word behaviour.

    What is happening is that your style definitions are different in the two files. When you paste content from one file to another and the paragraph styles are defined in both documents, then the added text adopts the style formats of the host file. There are workarounds but it is easier to ensure that both files use the same style definitions in the first place.

    Post back if you need further assistance in learning how styles work.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  4. #4
    Super Moderator
    Join Date
    Dec 2000
    Location
    Renton, Washington, USA
    Posts
    12,560
    Thanks
    0
    Thanked 4 Times in 4 Posts

    Re: Formatting of Pasted Text (Word 2000)

    How are you adding this file to the other file?

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

  5. #5
    Super Moderator
    Join Date
    Dec 2000
    Location
    Renton, Washington, USA
    Posts
    12,560
    Thanks
    0
    Thanked 4 Times in 4 Posts

    Formatting of Pasted Text (Word 2000)

    Instead of using "Cut and Past" use "Copy and Paste" and see if the same thing happens.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

  6. #6
    4 Star Lounger pauliez's Avatar
    Join Date
    Dec 2003
    Location
    Connecticut, USA
    Posts
    493
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Formatting of Pasted Text (Word 2000)

    Thank you guys. I never paid much attention to the styles from one document to another. I set one page to Normal and the target page to normal and the font stayed the same. I learned something new today. Are there any books on line or avaiable that I can study on Word 2000. Please reply
    Catz

  7. #7
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Los Angeles Area, California, USA
    Posts
    7,453
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Formatting of Pasted Text (Word 2000)

    Hi Paul:
    There are books, but I learned about styles in newsgroups & forums. I like books by Woody (of course <img src=/S/smile.gif border=0 alt=smile width=15 height=15>) & Bill Camarda. If you look in Google advanced groups for posts on styles by John McGhie, you'll find a lot of good stuff.

  8. #8
    4 Star Lounger pauliez's Avatar
    Join Date
    Dec 2003
    Location
    Connecticut, USA
    Posts
    493
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Formatting of Pasted Text (Word 2000)

    Subject changed by Phil Rabichow to make it more meaningful for future searches

    I need some help with word. I type a document using a certain font, color and font size and when I am done with that document I try to add it to another word document and the font color, size and type changes. What is causing this to happen. I have run a virus scan thinking it was a virus but that did not correct the problem. Can someone tell me what I could be doing wrong? Please reply
    Catz

  9. #9
    4 Star Lounger pauliez's Avatar
    Join Date
    Dec 2003
    Location
    Connecticut, USA
    Posts
    493
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Formatting of Pasted Text (Word 2000)

    Thank you Phil. I agree with learning from groups like this one. I've only had my PC for a little over three years and I am learning something new just about every week mostly from groups and guys like you. Thanks again.
    Catz

  10. #10
    5 Star Lounger
    Join Date
    Aug 2001
    Location
    Confoederatio Helvetica
    Posts
    602
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Formatting of Pasted Text (Word 2000)

    Pauliez,
    What I do (I'm in an organisation where everyone uses their own styles - quite a mess) when I want the formatting of the copied TO document to prevail is to use Edit-->Paste Special-->Unformatted Text. It doesn't matter if I've picked up paragraph marks or other styles it takes the formatting of where I am pasting.

    Since this is what I want as the default - i.e. what happens when I do Ctrl-V for paste I recorded a simple macro with the above three steps, assigned it to a button on my toolbar, and Ctrl-V as its shortcut.

    I also use Paste Special when copying to Outlook (from another outlook document or from word). The results are the same.

  11. #11
    4 Star Lounger
    Join Date
    Dec 2003
    Location
    Zoetermeer, Zuid-Holland, Netherlands
    Posts
    559
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Formatting of Pasted Text (Word 2000)

    I use a simple macro for that purpose too:

    Sub PastePlainText
    If Documents.Count > 0 Then
    Selection.PasteSpecial DataType:=wdPasteText
    End If
    End Sub

    I assigned Alt+V to this macro in order to preserve the normal use of Ctrl+V.

  12. #12
    5 Star Lounger
    Join Date
    Aug 2001
    Location
    Confoederatio Helvetica
    Posts
    602
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Formatting of Pasted Text (Word 2000)

    My 'recorded macro' (Yes I was lazy) is identical except it doesn't include the line

    "If Documents.Count > 0 Then"

    I'm not sure why I would need this, can you explain?

    I've assigned Alt-V to normal Edit-->Paste, for those rare occassions when I need to keep the formatting from the original document.

    Many Thanks

  13. #13
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Formatting of Pasted Text (Word 2000)

    Documents.Count often is used to determine whether there are any documents open. Many (most?) operations cause an error if there are no documents open. The macro recorder doesn't really care about fine points like that. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

  14. #14
    4 Star Lounger pauliez's Avatar
    Join Date
    Dec 2003
    Location
    Connecticut, USA
    Posts
    493
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Formatting of Pasted Text (Word 2000)

    I will try your idea. I have never messed with Macros or at least I don't think I have. Thank you for your help.
    Catz

  15. #15
    5 Star Lounger
    Join Date
    Dec 2000
    Location
    Calgary, Alberta, Canada
    Posts
    818
    Thanks
    6
    Thanked 1 Time in 1 Post

    Re: Formatting of Pasted Text (Word 2000)

    Pauliez, do both documents use the same template, e.g., are they both based on normal.dot? If they use different templates and the templates have the same named styles in them, e.g., they both have a style called "Paragraph1" or something else, but the styles have different formatting in them, then when you copy/cut and paste from document A into document B, I do believe the style settings in document B will "take over" the ones from document A. Let us know if this is what might be happening. <img src=/S/compute.gif border=0 alt=compute width=40 height=20>

    Regards,

    Ron M <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

Page 1 of 2 12 LastLast

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •