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    Star Lounger
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    Supressing Space, First Page (Word 2002)

    I have chosen "suppress line spacing at the top of a page" under Tools --> Options --> Compatiblity in my document, and it does this just fine for all pages except the first. On the first page, I have an ugly blank space between the header and the first line of text. (The last line of the header is a "0" space after paragraph, btw.)

    I don't want to adjust this manually because I'm working on a sample document we'll use as a template and I don't want to have to explain that to anyone!

    Is there an option I don't know about to suppress the extra spacing on the first page of a document?
    Thanks - - - Sher

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    Super Moderator jscher2000's Avatar
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    Re: Supressing Space, First Page (Word 2002)

    The purpose of the Suppress Extra Line Spacing setting is to deal with excess "space before" in the middle of paragraphs, not at the beginning.

    In your style, how are you creating the spacing? In a little experiment, I get the following results (using Format>Paragraph..., but the styles should work the same way):

    <UL><LI>Space Before 6 pts, Line Spacing Single: Not suppressed on the first line of the paragraph.

    <LI>Space Before 0 pts, Line Spacing Exactly 18 pts: Suppressed correctly, but note that the text baseline in this type of line spacing is a bit different (relevant to things like line numbered legal pleading paper)! Didn't test subsequent pages...

    <LI>Space Before 0 pts, Line Spacing At Least 18 pts: Suppressed too much (cuts off tops of letters), but choosing Suppress like Word 5.x for Mac suppresses correctly. Didn't test subsequent pages...[/list]The other methods, such as Double and Multiple, put the empty space below the line, so those shouldn't create this issue at all. Hope this helps.

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    Re: Supressing Space, First Page (Word 2002)

    I guess I misinterpreted what the "suppress" options were for, then. <img src=/S/scratch.gif border=0 alt=scratch width=25 height=29>

    I'm doing outline numbering in an engineering document. I created the styles with the Heading levels and set the space before Heading 1 to a value that ensures good spacing between major sections. Since it is principally engineers who will be using the document, I don't want to confuse them by saying they'll need to modify the spacing above the first heading 1 in the document, but not any others.

    So, the bottom-line question is, then: is there any other way to get automatic spacing between heading 1s in outline numbering except to set the style with X-space before?
    Thanks - - - Sher

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    Super Moderator jscher2000's Avatar
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    Re: Supressing Space, First Page (Word 2002)

    I'm surprised the supressing works on the first line of these heading paragraphs after the first page. I guess the rules are not as consistent as I believed. (It seems to suppress "first line" space on later pages if not preceded by a hard page break. I didn't test that. <img src=/S/blackteeth.gif border=0 alt=blackteeth width=20 height=20> ) Sorry to divert you off the trail there.

    As an alternative to space before, you could use space after. Obviously you have to change all the styles to make this attractive. Not sure it's worth it.

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    Uranium Lounger
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    Re: Supressing Space, First Page (Word 2002)

    Hi Sher:
    This has always been a sore spot with me & Word. First, I should point out that I have tested this on Word 2000 only. The venerable John McGhie, MVP, has written extensively about styles & "space before". My results differ from his in only one respect, mentioned below.

    Generally, "space before" is used with heading styles. It is useful to separate the heading from the previous text, as it makes for greater reader comprehension. It might also be used in a Caption style, where the style is above the table or graphic.

    A paragraph starts at the top of a page for the following reasons:
    1. Word naturally sends it to the top of the next page because it has reached the bottom margin of the previous page.
    2. It has the paragraph attribute of "keep with next" & must travel to the next page to accomplish this.
    3. It is the first paragraph in the document or the first paragraph of the current section & is started by a new page (or odd or even) section break.
    4. The style has the "page break before" attribute set.
    5. The user has inserted a manual page break before the heading.

    I find the following regarding "space above":
    1. There are two compatibility options that should be turned on(Tools/Options/Compatibility):
    a. suppress extra line spacing at top of page
    b. suppress space before after hard page or column break

    Although, John McGhie says these are just for show, i.e. that they affect the display only, I find that they affect the printing under some circumstances mentioned below.

    1. Regardless of whether those options are on or off, if your style has space above and Word forces the heading to the next page, the space above will be suppressed. The heading can be forced to the next page because:
    a. It naturally falls there.
    b. The heading style has the paragraph attribute "keep with next".

    2. Regardless of whether those options are on or off, if your style has the paragraph attribute "page break before" OR if it is the first paragraph in the document or current section, the "space before" will NOT be suppressed under any conditions. This is true regardless of whether it would have otherwise been at the top of a page. There is one thing that you can do: you can place the insertion point in the first paragraph & press Ctrl+0 (above the P) & this will close up the first paragraph. Certainly not an optimum solution.

    3. If you use a manual page break just before your heading style, it will be suppressed only if you have "suppress space before after hard page or column break". Having the option "suppress extra line spacing at top of page" doesn't affect the display or the printing.

    Cheers,

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    Re: Supressing Space, First Page (Word 2002)

    I usually do use space after, actually, but it wouldn't fit what I want to do here. I only want the LARGE space between the major sections -- that is, before the first heading. Can't think how any space after accomplish what I need.
    Thanks - - - Sher

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    Re: Supressing Space, First Page (Word 2002)

    Phil...what you're describing is exactly what I've experienced, too. I can't believe there's no way around this. I mean, don't the Microsoft folks use their own software?!?!? <img src=/S/disappointed.gif border=0 alt=disappointed width=15 height=15> This is extremely annoying. The only thing I can think to do is create some generic wording for a first paragraph in the document so the empty space above the first numbered heading doesn't look so much like a mistake. Fooey.

    I didn't know about the <Ctrl><0>, so thanks for that. Of course, that won't help when someone not familiar with Word is creating new first level headings. Sigh...
    Thanks - - - Sher

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    Re: Supressing Space, First Page (Word 2002)

    Hi Sher:
    Yes, it is hard to believe. Take a look at CreateATemplatePart2 by John McGhie, MVP. He has a whole section on space before vs. space after & conlcudes it with "This pagination bug has been around since Word 6, and Microsoft can't understand why we're complaining. Because inexperienced users never notice, they never complain

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