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  1. #1
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    Preferred template setup (2003)

    1. Somewhere I read it is better to add a toolbar and customize it rather than add custom tools to the standard or formatting toolbars. Could someone confirm if this is correct?
    2. Is it better to add a custom toolbar to the normal dot, or would it be better to create a custom template, eliminate all toolbars except a custom toolbar and put it in the Startup folder and attach it to the Normal template?

    Thanks.

  2. #2
    Uranium Lounger
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    Re: Preferred template setup (2003)

    I suppose you can get differing opinions, but I prefer my own toolbar & buttons...and in my own custom global template. For one thing, you can then copy the toolbar to other templates. You can also provide your template to others without intruding on their normal.dot. Furthermore, although I haven't had a corrupt normal.dot yet, they are more of a target for macro viruses & so may corrupt more readily.

    I suppose (but haven't tried) you could also copy a custom standard or formatting toolbar to a new normal.dot, but newer versions sometimes make modifications to those toolbars that would be lost. There are also a lot of buttons on the standard & formatting toolbars that I don't need & I'd rather replace them with more useful buttons.
    My <img src=/S/2cents.gif border=0 alt=2cents width=15 height=15>
    Cheers,

  3. #3
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    Re: Preferred template setup (2003)

    Thanks. Now I will prove I am a neophyte with Word.

    Right now my normal.dot has all of my macros and my custom toolbar in it. If I want to create a custom global template what do I need to do. I assume after I do "it", then I would simply delete the normal.dot and let Word recreate it 'clean'.

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    Re: Preferred template setup (2003)

    Ok, I've "sort of" figured this out (or at least parts of it). I started with the template I like and is my customized normal template. I have macros, styles and a custom toolbar in this template. Following are my steps but they are wrong somewhere.

    1. Open word
    2. File New
    3. Create Template
    4. Save as Custom.dot
    5. Close word
    6. Move Custom.dot to the startup folder for Word
    7. Delete my Normal.dot (my original customized dot)
    8. Open word and let it create a new Normal.dot
    9. Go to Templates and Add-Ins and add Custom.dot and check it.
    10. Close Word
    11. Delete normal.dot
    12. Restart word and let it create new normal.dot
    13. Added the custom.dot to Templates and Addins again and closed word

    Results: the first time I did this none of my styles showed up but my custom toolbar and macros did.
    I started all over and tried it again. I obviously did something slightly differenet because no custom.dot gets loaded.
    I also tried creating a new template based upon Word's normal.dot (i.e. create a blank dot file) and then added the Templates and Addin and saved the dot file. I renamed it normal.dot after closing Word. This didn't work at all either.

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    Re: Preferred template setup (2003)

    I'm gaining but something is still wrong. I now have it where the default word normal.dot can be used and my custom.dot template loads correctly when I start word. However, my styles, which I confirmed are in the custom.dot are not available to the document. Do I have to put these in the normal.dot template. I think not, but I am at a loss on how to make them available.

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    Re: Preferred template setup (2003)

    I got confused just reading the list. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    How about... rename your old normal.dot to mybars.dot, copy that to your startup folder, and call it a day? Yes, it might have some extra stuff in it that you might want to clear out to avoid confusing duplication, perhaps in the AutoText area, but otherwise, a template is a template, more or less.

    (Now watch, someone will post and explain why I'm completely wrong about that. <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15> )

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    Re: Preferred template setup (2003)

    I'm with Jefferson. His description is exactly what I would do with one little addition - make sure that Word is closed before trying to rename the normal.dot.

    On the styles front - global templates don't make their styles available. If you desparately need styles from your global templates then you are still going to need Normal to be loaded with styles.
    I would recommend that you create specific templates for specific purposes which contain specific styles. When creating a new document you then choose which template it should be based on rather than just relying on the one template for all situations (Normal).

    This way you can have your Normal and Global template customisations for every file and then depending on what particular document was open at the time, you have access to those related styles and the other customisations relevant to just that type of document.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: Preferred template setup (2003)

    Ok guys. If the styles are not available that way I have to agree - I see no advantage with approach of my custom.dot. I will revert to the previous method of piling stuff in my normal template for the general stuff and creating specific templates for specific docs that need special/different setting, styles, etc.

    Thanks.

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    Re: Preferred template setup (2003)

    I've been offline today, but agree with the Andrew & Jefferson on their approach. There is still an advantage to putting Autotext, toolbars, macros, & keyboard assignments in a custom global template, as I mentioned in my first post. I also agree that styles are best set up in custom templates & used as attached templates.

    However, styles are as available from a custom global template as they are from normal.dot or any other template that isn't attached. Here's what I mean. When you first create a document, the document starts with all the styles of its attached template. At that point, it's styles are completely independent from ANY template. If you check the box in Tools/Templates & add-ins/Automatically update document styles (which is something you DON'T want to do), you will copy the attached template styles to the document every time you open the document (as well as when you first check the box). There is also a way to copy the document styles to the attached template, but it's awkward & is done one at a time(Format/Style.../Pick a style/Modify/Add to template/OK). Other than those two ways, the attached template has no more influence on an existing document's styles than any other template.

    You can go to Format/Style.../Organizer & copy styles from any template to your document (& vice versa). It's slightly easier with normal.dot, since the Organizer opens with normal.dot & your document selected by default. Other than that, copying styles between your document & any template is on an equal footing.

    If you want to copy styles from any other template to an open document, you can do so. Go to Format/Themes.../Style Gallery & pick the template from the list of names & click Apply. That list contains all the templates in either your startup or template folder (& its subfolders).

    Hope this helps,

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