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  1. #1
    Silver Lounger
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    Mail Merge (Word 2003)

    Is there a way to set Word 2003 up so I can do a mail merge the way I did in Word 2000 with the wizard I'm familiar with. With the wizard that starts up with Word 2003 I can
    H Lewton

  2. #2
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    Re: Mail Merge (Word 2003)

    If you persevere, you'll figure out the new version eventually, but for the moment:
    1. <LI>Select Tools | Customize...
      <LI>Activate the Toolbars tab.
      <LI>Make sure that the Mail Merge toolbar is visible.
      <LI>Activate the Commands tab.
      <LI>Select the All Commands category.
      <LI>Locate MailMergeHelper in the list of commands.
      <LI>Drag it to a convenient place on a toolbar or in the Tools menu.
      <LI>Select the Mail Merge category.
      <LI>Locate Insert Merge Field in the list of commands (it has an arrow to the right of it)
      <LI>Drag it to the Mail Merge toolbar.
      <LI>Close the Customize dialog.
    The MailMergeHelper is the familiar wizard that was displayed in Word 2000 and before.
    The Insert Merge Field dropdown is the dropdown list used to insert merge fields in Word 2000 and before.

  3. #3
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    Re: Mail Merge (Word 2003)

    HavsV,

    Thanks, I'll try it right now.
    H Lewton

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    Re: Mail Merge (Word 2003)

    On step 4 of 6, click the link for More items. That will bring up the Insert Merge fields window where you can choose which fields you'd like to insert.

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    Re: Mail Merge (Word 2003)

    HansV,

    Thanks that was close. At the risk of sounding stupid, how do I get the merge into all the labels on the merge document. The mail merge helper stopped short of what it used to do and that is fill in the entire document. Using the "Insert Merge Field" button it only seems to fill in one label at a time.

    Thanks.
    H Lewton

  6. #6
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    Re: Mail Merge (Word 2003)

    Frankly, I don't know if it is still possible to do it entirely the old way.

    If you put the merge fields in the first label on the page, you can use step 4 in the new mail merge wizard (the task pane) to replicate the design of the first label to the others. Click the "Update all labels" button.

    Note: the Propagate Labels button on the Mail Merge toolbar does the same.

  7. #7
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    Re: Mail Merge (Word 2003)

    HansV,

    Thanks and like you said I think I did stumble on a way to do it in the new version. Sure isn't as intuitive as it should be. I liked the old way much better. Thanks for your help.
    H Lewton

  8. #8
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    Re: Mail Merge (Word 2003)

    I think I want to continue this thread with another question. Even though I found a way to use Word 2003's mail merge it doesn't appear to be a very good tool. I can't seem to find a way to space and punctuate the fields as I insert them onto the labels as I could in Office 2000. I mean I can't put spaces between fields or a comma after the city and before the state, etc. The only way I found was to close the insert fields dialog box then put the punctuation in and reopen the dialog box to insert more fields. I can
    H Lewton

  9. #9
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    Re: Mail Merge (Word 2003)

    See my reply <post#=363032>post 363032</post#> higher up in this thread. You can put the old merge field dropdown list on the Mail Merge toolbar. You can select a field from the dropdown, type a space or press Enter, select another field from the dropdown, etc.

  10. #10
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    Re: Mail Merge (Word 2003)

    Hans,

    Yes but that only does one label out of a page of 30 and I don't see a way to make it fill the entire page of labels.

    Thank.
    H Lewton

  11. #11
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    Re: Mail Merge (Word 2003)

    dchessy,

    Yes thanks I found that but that is where I have to exit it to put in the spacing and punctuation I want. That is the Insert Fields" dialog box I was referring to.
    H Lewton

  12. #12
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    Re: Mail Merge (Word 2003)

    This is starting to be repetitive. Use the merge field dropdown to populate one label, then click the Propagate Labels button to fill the rest (see <post#=363038>post 363038</post#>).

    Also see <post#=363265>post 363265</post#>.

  13. #13
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    Re: Mail Merge (Word 2003)

    Hans,

    Sorry I did miss the the Propagate Button portion of your post. That works fine but it still is a shame that Microsoft screwed up a good thing with something more complicated, in my opinion.
    H Lewton

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