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  1. #1
    5 Star Lounger Vincenzo's Avatar
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    Comparing documents (XP)

    I have a report that I created that we use as a template, and generally another writer will make changes to it, adding and deleting portions, then it comes back to me to proof, make corrections and finally print. With Word 97, I used to use the Compare Documents functions, and it allowed me to see what changes they had made by opening up my original and comparing to the modified version.

    Now, with Office XP, I generally open up my original version of the document, then select Tools>Compare and Merge Documents, (since Compare by itself is no longer available) and select the modified version.

    However, the displayed text seems overly complicated and shows notes that make no sense to me. It shows text in black and 3 additional colors. There is some text that was in my original and was deleted by the other writer, and it appears blue and when the mouse hovers over it, it says Inserted by me, which makes no sense to me. There is some text in green, that was in my original, and that says it was deleted by me, which makes no sense either.

    And finally there is some text in red, that says Inserted by the other writer, or in red and crossed out, and says Deleted by the other writer. These two make sense, and are what I am looking for.

    I have tried changing the option to retain the formatting of the original or target document, but it still gives confusing results. Am I doing something wrong, or do I just need to get some understanding of this process?
    I know I can have the other writer turn on Track Changes before the changes are made, but I really don

  2. #2
    5 Star Lounger Vincenzo's Avatar
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    Re: Comparing documents (XP)

    Now that I'm thinking about this, maybe all my confusion is because it is merging the two documents. I guess what I need is to just compare, and not merge. Is there a way to do this?

  3. #3
    Uranium Lounger
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    Re: Comparing documents (XP)

    I don't have Word 2002. Isn't there an option to compare documents as a command under the submenu of Track Changes...? i.e. Tools/Track Changes/Compare Documents...

  4. #4
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    Re: Comparing documents (XP)

    When you click on "Compare and merge documents...", Word displays a file open dialog box. Near the bottom of this box is a check box marked "Legal Blackline". If you check this does it give the behaviour you want?

    StuartR

  5. #5
    5 Star Lounger Vincenzo's Avatar
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    Re: Comparing documents (XP)

    Yes, that did it for me! Thanks

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