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  1. #1
    3 Star Lounger
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    Summary Project (Project 98)

    Hi,
    I'm a newbie to Project. Never used it before but I am learning thru an online tutorial course. My boss wants me to learn Project so that I can develop a "Summary" type project that shows all of our current project's timeline. In other words, let's say we have 50 projects, they want one project file that would show the timelines of activity for each project per month so that they could tell whether or not they would need to hire more personnel, if any, and when. I assume that this would require some kind of linking. (Haven't gotten to that chapter yet. <img src=/S/smile.gif border=0 alt=smile width=15 height=15> )
    Can anyone direct me to where I can learn to do that or what it's even called so I can look it up? Can it even be done in 98?

    Thank you
    Louise

  2. #2
    Silver Lounger GARYPSWANSON's Avatar
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    Re: Summary Project (Project 98)

    Louise,

    Interesting project. Unfortunately I can't remember if Project 98 can link projects (old age and senility is setting in) I would suggest you try upgrading to 2000 or 2002.

    To do what you want, make sure you concentrate on resource pools / shared resources or keeping all of the resources in all of your projects in sync. You may also want to look at ways of combining project data to do this as well.

    Good luck and post back if you run into problems.
    Regards,

    Gary
    (It's been a while!)

  3. #3
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    Re: Summary Project (Project 98)

    You can link projects in 98. In the Task Name field, click the row above where you want to insert the project.

    1. On the Insert menu, click Project.
    2. In the Look in box, click the drive or folder that contains the project file. All the files you want to link together should be on the same shared drive (and in the same version of MS Project).
    3. In the folder list, open the folder that contains the project file(s) you want. To insert two or more projects at the same time, hold down CTRL as you click each project.
    4. If you don't want changes to the inserted project to be made in its source project (I highly recommend this), select the Read Only check box.
    5. If you want the inserted project's tasks to be displayed in the consolidated project, clear the Hide Subtasks check box. I like to do it this way, then manipulate the data using filters.

    Good luck!

    After you've done this, when individuals make changes to their projects, the changes will be reflected in the linked project.

  4. #4
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    Re: Summary Project (Project 98)

    Thank you very much!
    Louise

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