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  1. #1
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    Force Blank Page-Odd Pages (Word 97)

    For a very involved training manual the client needs every odd page to be blank with a different header than the even pages. The different header portion is fairly easy. However, I've not yet found a solution to - ideally - automatically force the odd pages to be blank.

    What I've tried so far is putting in enough paragraph returns and/or a large text box in the odd page header/footer to take up the entire page. However, Word seems to be designed to require one line of text from the body be on each page. I tried the following coding at the end of each paragraph, which seems to works until a page break comes mid-paragraph.

    { If {=MOD({Page},2)} = 0 "" "Heading Language {Page Break}"}}

    Is there a way to intercept the soft page break situation and have it skip a page?

    Otherwise, right now the game plan is to type up the manuals placing a code/bookmark of some sort to signify an anticipated page break and once everything is blessed (as in no more edits allowed). Then write/run a macro to put in the needed hard page breaks.

    Oh yes - the final twist is on a few of the odd pages they may want to paste in a thumbnail of any worksheet(s) mentioned on the facing even page.

    I'd appreciate suggestions (short of telling my client this is impossible).

    Thanks,

    TJ

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    Re: Force Blank Page-Odd Pages (Word 97)

    This is likely to be a problem while you are trying to manage document authoring/edits and page layout at the same time. During the authoring and editing stage, I wouldn't be interested at all in the page layouts - that is largely irrelevant.

    If you desperately need to see this during authoring then I would set up the document on a double page layout and set a huge left margin. For example if the final book is A4 portrait facing pages then I would use an A3 landscape page setup and set a left margin of around 24cm. If you need to place text and graphics on the facing (left) page you can use text frames and floating graphics. This gives the client a good idea of the page spreads and makes it easy for you to manage the authoring and editing. The page numbers can be done in this layout by nesting fields. When the document is ready for print, you could either convert the file to PDF and do some judicious cropping to get odds and evens or change your page layout back to A4 (after relocating your floating elements back inline).
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: Force Blank Page-Odd Pages (Word 97)

    The problem is that Word continually recalculates pagination when you edit. Quite frankly, I don't know how you even got { IF { =MOD ({ Page },2) } = 0 "" "Heading Language ---PageBreak---" } to work at all. Every time you update fields, they will switch the pagination. I thought of making all the paragraphs have the formatting property of Keep Lines Together (Format/Paragraph/Line & Page Breaks/Keep lines together), but that doesn't work either.

    What if you use linked text boxes where you place a large text box on each page, but link the even page text box to the next even page text box. It sure involves a lot of work. It's a little easier if you go to Tools/Options/View/ & show Text boundaries. Then you can draw the first text box the size of the margins, copy, & paste. See attached.

    Oh, one other thing. Your posted field doesn't have the right number of brackets, but I assume that's a typo. For a macro that will change field codes into text & vice versa, see the starpost by Jefferson Scher (it's near the top of the Word forum, but to make it easy, you can click <!post=here,320421>here<!/post>).

    Hope this helps,
    Attached Files Attached Files

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    Re: Force Blank Page-Odd Pages (Word 97)

    What a fun puzzle! In Word 2003 (wrong version, I know, sorry), setting the Odd Page Header's FORMAT-PAGE-LINE SPACING to "Multiple" at "50" seems to do the trick, in my quick experiment anyway.

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    Re: Force Blank Page-Odd Pages (Word 97)

    <img src=/S/bravo.gif border=0 alt=bravo width=16 height=30>That's an ingenious solution. In Word 2000, I find I have to set the line spacing to 55, but it works.

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    Re: Force Blank Page-Odd Pages (Word 97)

    (You're a genius for figuring out that I meant FORMAT-PARAGRAPH!)

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    Re: Force Blank Page-Odd Pages (Word 97)

    <img src=/S/rofl.gif border=0 alt=rofl width=15 height=15> That's what happens when you read real quick. You don't even notice misstakes. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

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    Re: Force Blank Page-Odd Pages (Word 97)

    Oops! I just did some further testing. What happens is that you think you have:

    First line of page 1
    More lines
    Second to last line of page 1
    Last line of page 1
    Blank page
    First line of new page (page 3)

    What happens is that you get:
    First line of page 1
    More lines
    Second to last line of page 1
    Blank page
    First line of new page (page 3)

    i.e. the last line of page 1 DISAPPEARS, at least when I try it. If you go to normal view, you will see the line on it's own page (page 2). If you switch to Print Preview or Print Layout, the line disappears. I didn't notice it before because I typed =rand() to get a bunch of identical paragraphs. It seems that Word wants a line of text on every page...even if it's not visible!! <img src=/S/bummer.gif border=0 alt=bummer width=15 height=15>

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    Re: Force Blank Page-Odd Pages (Word 97)

    Hi Howard:
    Take a look at the attachment in both Print Layout & normal view. In normal view, you should see a highlighted line which doesn't appear in Print Layout.
    Attached Files Attached Files

  10. #10
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    Re: Force Blank Page-Odd Pages (Word 97)

    Or have a look at this doc, without section breaks, with odd header set @ multiple=58. The first odd page shows (in File-Print-Preview) no line of 1s, and the subsequent pages give us just a peek at them. Phil's right, the odd pages seem to want their first lines and eat them too!!
    Attached Files Attached Files

  11. #11
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    Re: Force Blank Page-Odd Pages (Word 97)

    1. Go into Page Setup and check the option for different odd and even headers.
    2. Go into the Odd header and set the text of the header to whatever you need.
    3. Then count the number of lines in the Odd header, call this N, and set the spacing of the last paragraph in the header to multiline with a lincount of 66-(N-1).

    Look at the doc in print preview and you should see what you wanna see.

  12. #12
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    Re: Force Blank Page-Odd Pages (Word 97)

    I assumed a non-blank header and no hard coded page breaks.

    Also one must take into account the space that would be used by the footer.
    So the number of lines for the last paragraph in the header may need to be 66-(N-1)-M, where M is the number of lines in the odd page header.

  13. #13
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    Re: Force Blank Page-Odd Pages (Word 97)

    Get rid of the keep with next and the page break before, in ALL of the headers/footers and in the first and last paragraph of each section.

  14. #14
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    Re: Force Blank Page-Odd Pages (Word 97)

    Nope. No matter what number for line spacing that you place in the odd-page header, the last line will not move to the next page. It simply disappears from the document in Print Layout, Print Preview, & in printing.

  15. #15
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    Re: Force Blank Page-Odd Pages (Word 97)

    I Just looked at that doc.
    To start with, you have to unlink the header from the previous section.
    Then you need to adjust things for wanting to have text on the page.

    I was just addresing the issue of geting a blank page, with perhaps, non-blank header or footer.

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