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  1. #1
    Star Lounger
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    Table of Contents/Authorities (Word 97)

    Anyone have any idea how to run a table of contents in a separate document? <img src=/S/scratch.gif border=0 alt=scratch width=25 height=29> Someone I work with tells me it can be done, but I cannot tell how in Word 97. <img src=/S/brickwall.gif border=0 alt=brickwall width=25 height=15>

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    Re: Table of Contents/Authorities (Word 97)

    Do a search on this forum or in the online help for "RD fields". This type of field allows you to create TOCs across multiple files and works very well once you use the right (odd) syntax to describe each file path.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Uranium Lounger
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    Re: Table of Contents/Authorities (Word 97)

    Hi Tia:
    The syntax is something like:

    { TOC o "1-3" }
    { RD "C:My DocumentsFolderSubfolderFilename.doc" }

    where the braces are inserted using Ctrl+F9, not typed. Note the double backslash in the filepath to the document. If you want you can use a single forward slash. You must use quotes to surround the filepath if there are any spaces.
    Cheers,

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    Re: Table of Contents/Authorities (Word 97)

    Thanks, I found it in the Microsoft Help files. I appreciate your hint of what to look for.

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    Re: Table of Contents/Authorities (Word 97)

    Phil,

    Found it at the Microsoft site, once I knew what to look for. <img src=/S/bingo.gif border=0 alt=bingo width=15 height=22> Thanks for the syntax, it was much clearer than what I found there. There is something more wrong with this TOC then I can fix, though. I carefully spent an hour marking all the headings in this 50 page document, 'cause they didn't use styles, and then when I generated it, it only showed five entries for the TOC. <img src=/S/nope.gif border=0 alt=nope width=15 height=15> There were some weird headings that didn't show up in the dialog box where you choose the level until I left off the first letter of the heading. I've never seen anything like this before. But it is a document that has been worked on by many people over a couple of years (it just keeps getting recycled), and the last person formatted it manually so it looked perfect, but the underlying stuff was all screwed up. The secretaries at this law firm are bound and determined not to learn any of the funny stuff from Microsoft, it just takes too much effort, and they don't have the time. Arghhh! <img src=/S/aflame.gif border=0 alt=aflame width=16 height=16>

    Anyway, thanks for letting me vent. And thanks again for the help.

    Tia

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    Uranium Lounger
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    Re: Table of Contents/Authorities (Word 97)

    Hi Tia:
    If this document will be used over & over, there is something you can do which will sound a lot more complicated than it is.

    1. Insert this document into a new fresh document & save it.
    2. You might be able to do a Find/Replace to replace headings. e.g. Find all 16pt, bold, Arial & replace with Heading 1 style, Find all 14pt bold & replace with Heading 2, etc.
    3. If this isn't possible, you can remove all formatting by selecting everything (Ctrl+A) & pressing Ctrl+Spacebar (to remove character formatting) & Ctrl+Q (to remove direct paragraph formatting).
    4. Arrange both windows vertically so you can see them side by side.
    5. Go through the documents, applying styles to the new one to match the formatting of the old one. While this sounds difficult, it isn't. Suppose you have three Heading 1 styles per page. Format the first one the way you want. Select it & press Ctrl+Shift+C (to copy the format). Then scroll to the next place you want a Heading 1 style & press Ctrl+Shift+V (to copy the format). From then on, scroll through the document & press F4 (repeats the last action) to copy the formatting.
    6. Repeat for each heading style you want.

    Once you get the hang of it, you can do this in less than an hour (which is probably less time than you've spent trying to find the answer <img src=/S/grin.gif border=0 alt=grin width=15 height=15>).

    Hope this helps,

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    Re: Table of Contents/Authorities (Word 97)

    You're the best. <img src=/S/kiss.gif border=0 alt=kiss width=34 height=15> I'll copy this info to the secretary I was trying to fix it for.

    Tia

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