Results 1 to 6 of 6
  1. #1
    Lounger
    Join Date
    Oct 2003
    Location
    Cincinnati, Ohio, USA
    Posts
    28
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Protections (Word 2000 (9.0.3821 SR-1))

    I have a folder on the server that is accessible to all users. In the folder are Word documents that and Excel spreadsheets. Each has a modify password protection on it. With the spreadsheet a user can make changes but is prompted to save the document with a different file name or in a different directory. When the user then opens the saved spreadsheet he/she has saved they have full rights to the spreadsheet. But when the same protection is applied to the Word documents and the user saves the document and then tries to re-enter the saved document the password protection box appears. How can we protect the Word documents in the folder from being saved over. We want the users to be able to input additional information but they need to be prompted to save the amended document with a different file name or in a different directory. Thanks!

  2. #2
    Plutonium Lounger
    Join Date
    Nov 2001
    Posts
    10,550
    Thanks
    0
    Thanked 7 Times in 7 Posts

    Re: Protections (Word 2000 (9.0.3821 SR-1))

    The easiest approach would be to use NTFS file permissions to restrict your users to Read access only.

    StuartR

  3. #3
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Protections (Word 2000 (9.0.3821 SR-1))

    Here's a suggestion. It sounds as though you are using Word documents as templates for new documents. If so, try making them actual Word templates. Open the document, choose File>Save As, change the file type to Document template (*.dot), navigate back to the correct folder, and save there. Make this folder the users' Workgroup templates folder (set under Tools>Options...>File Locations) and they can generate new documents from the templates using File>New (there will be a tab for the Workgroup templates folder).

  4. #4
    2 Star Lounger
    Join Date
    Dec 2003
    Location
    Ossining, New York, USA
    Posts
    114
    Thanks
    4
    Thanked 2 Times in 2 Posts

    Re: Protections (Word 2000 (9.0.3821 SR-1))

    If you have different versions of the same document in the worgkroup location and the template location on your pc, Word will always use the one on the user's pc rather than the one in the workgroup location. It does not matter which is the latest version. Be careful not to have templates with the same name in both locations.

  5. #5
    Lounger
    Join Date
    Oct 2003
    Location
    Cincinnati, Ohio, USA
    Posts
    28
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Protections (Word 2000 (9.0.3821 SR-1))

    Thanks for the suggestion. I have saved the document at a Word Template but now it doesn't allow me to make changes to it. Say this were a fax cover sheet. I would want to be able to change obvious fields but maybe keep the disclaimer in tack. This works for the document in the file to not have changes made and saved there but we do want to make changes and save them somewhere else. Any additional thoughts?

  6. #6
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Protections (Word 2000 (9.0.3821 SR-1))

    A template usually would have blanks (either spaces/underlines or form fields) for information that users will be entering. The user would generate a new document (e.g., Document1) using File>New and choosing the template, enter the custom information, and save it as a regular document wherever you save regular documents. To edit the template itself, the keeper of the templates would use File>Open and navigate to it. The idea, though, is that this would be rare. If you envision the templates changing regularly, then maybe the official template approach isn't right for you after all.

    Added: It could be that the password protection is causing problems now that the file is a template. Try saving the template without any passwords to Open or Save.

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •