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  1. #1
    New Lounger
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    Tracking Changes (2002/SP2 and 2003/SP1)

    Howdy,
    I'm new around here, but an old hand at Word who thought she'd be out of the game forever some years ago, but ended back up in the rodeo again. My IT guy swears that there's a "known bug" that causes Revision Tracking to crash and therefore the feature should not be used. I've got a bunch of engineers who would like to collaborate on written reports, and as long as we're willing to bite the bullet and accept changes periodically, it seems to me we should have few problems, besides the usual Document Too Complex for Memory warning, which gives us warning we should have accepted changes by now. Have things changed hugely around the Word world or does this plan sound likely to work?

    Thanks bunches,
    Tsukina
    Winword 1.0 world champion, honorable mention for Winword 6.0, and
    slogging slowly in the Word XP/2003 world.

  2. #2
    5 Star Lounger
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    Re: Tracking Changes (2002/SP2 and 2003/SP1)

    Hi Tsukina,

    I don't remember any crashes myself, but heard some (rare) reports that people had crashes when switching between showing/not showing revisions in long documents.

    Not sure if it's some "known bug", as your IT guy says, nor if all versions are affected.

    Two issues I did run into:

    -- Revision tracking and most kinds of numbering don't work too well together:
    Footnotes or numbered lists might not re-number as you'd expect them to if you delete or insert things.

    -- Revisions and tables don't work too well together: Especially if you look at the revisions with a macro, you may see some strange "ghost" revisions that you can't properly access.

    Probably there's nothing wrong in using "Track changes" when it makes sense. I wouldn't use it if it's not necessary, and would keep backups of older versions in any case.

    If the document isn't too long, you can compare it with some earlier version even if you haven't used "Track changes" (Tools > Compare and merge documents...).
    This doesn't work well with large documents, though, or if the changes have been too drastic.

    One big problem with "Track changes" is that people tend to forget to accept all changes before they mail a document to somebody.
    At least I get lots of documents with tracked changes from lots of different authors.

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16> Klaus

  3. #3
    Super Moderator jscher2000's Avatar
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    Re: Tracking Changes (2002/SP2 and 2003/SP1)

    I have never heard of Revision Marks crashing Word or corrupting a document, at least not in Word 97-2000-2002. You mention accepting the changes every so often, and that makes sense. People can only process so many colors and so much underlining before their brains hurt. Versioning the document by saving every so often as a new document (e.g., daily), also would help protect against problems.

    (Now, there definitely is a great deal of weirdness when changes are marked inside tables, particularly by multiple people, but for ordinary paragraphs, I've never heard of any problems. That's not to say that printing them or accepting/rejecting them is as straightforward as it used to be. And the Compare feature still isn't quite right. You can find a lot of issues with tracking changes, but crashes are not one I've run into.)

  4. #4
    New Lounger
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    Thanks

    Thanks Klaus & Jefferson!
    t

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