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  1. #1
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    Captions w tracked changes (Word 2000)

    Has anyone alse run into a problem with the auto numbering in captions going nuts when you are editing with tracked changes on? I've attached an example file.
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  2. #2
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    Re: Captions w tracked changes (Word 2000)

    Captions use SEQ fields, which won't number properly until you accept all the revisions (but then they'll be fine).

  3. #3
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    Re: Captions w tracked changes (Word 2000)

    Andrew, thanks, that is eventually what happens. However, if you just accept the changes as you are working in the document they do no number properly. It is only after you have saved the document, closed it, and reopened it that the numbering corrects itself. Kind of annoying if you need to continue working in the document. And then if you turn on track changes again in the reopened doc and start editing again, the numbering goes off again. Then you must go through and accept the changes again to get the numbering right. Very annoying. This can't be how MS intended it to work.

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    Re: Captions w tracked changes (Word 2000)

    I can't comment on whether it's intentional or not, but it's what happens. SEQ fields are "dumb". (Which in this case is a good thing). They do one thing, and they do it reliably and predictably. Each time a SEQ field appears with a particular name, that "numbering stream" to take a term from FrameMaker lingo, is incremented. That's all. The SEQ field has no sense of whether it's been "deleted" or not -- if it's anywhere in the document, it's part of the sequence.

    Similar problems arise when using an INCLUDETEXT field to bring in contents from another document. If those contents include a SEQ field that shares a name with SEQ fields in the original document, the imported SEQ field politely assumes its place in line, throwing off the numbering.

    I once tried to write a macro that, after inserting a caption, would go through and accept the revision for each SEQ field that was subsequently modified. But then and I decided it wasn't a battle worth fighting.

    Perhaps others have alternative solutions.

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    Re: Captions w tracked changes (Word 2000)

    It makes you wonder whether a setting like "No Proofing" (Tools>Languages>Do not check spelling and grammar) would make life easier -- one could avoid tracking changes when one wanted to -- or harder -- the attribute would spread randomly throughout the world's documents as people copy and paste text marked with the "No Tracking" attribute, wondering why oh why is tracked changes so unreliable? <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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    Re: Captions w tracked changes (Word 2000)

    The numbering is correcting itself when you follow that process only because the fields are being updated when you open the file (This is a setting in your Tools > Options)

    You can update the fields without saving, closing, opening by doing a select all (Ctrl-A) followed by a Update Fields (F9). Do you find this is quicker?
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  7. #7
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    Re: Captions w tracked changes (Word 2000)

    Thanks Andrew, that helps.

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