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  1. #1
    New Lounger
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    Track changes settings (Word 2003)

    I'm trying to configure an .mst for our mass rollout of Office2003, and since we've had a big rash of people seeing documents where someone forgot to get rid of their tracked changes (including a legal document from a corporation that will be REALLY glad I'm not mentioning their name!), my boss wants me to configure it with the options-->security setting of "Warn before printing, saving or sending a file that contains tracked changes or comments" set on. The transform doesn't seem to work, and I can't find where that setting is stored to try to create a .reg file or something to change it. So, can anyone give me any info on the following:

    1) Where (in the registry or wherever) is that setting stored and how can I set it programmatically?

    2) Has anyone had success in changing that via a transform?

    3) I'm under the impression that, by default, the Office settings for tracking changes are set with tracking set "off" and the "Final Showing Markup" being the show option. Then, these settings are "stored" with each individual document, so if someone turns on tracking and sets their show option to "Final", and then sends it to someone else, the receiver of the document will see it that way. Is this true? Is there a way to always override this, and always see the document as "Final Showing Markup"? If so, where is that set? (I swear my boss has this setting, as he is constantly coming up with documents lately where he's seeing the changes!!)
    4) Are any of these settings stored in a user's normal.dot? (If so, I'm wondering if some of my users might have somehow gotten one that has the change tracking turned on.)

    Thanks in advance for any help you can give me on this! I seem to be tearing my hair out with too many variables in the mix!

  2. #2
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    Re: Track changes settings (Word 2003)

    It is my understanding that this setting is stored among many of the other Options, in a binary key in the registry. I'm not at a 2003 machine right now to explore other options or check the registry for sure, but my first response would be to deploy an Add-In that loads automatically which includes an Event Handler that processes the "DocumentBeforeSave" and "DocumentBeforePrint" events, warning the user if there are any unaccepted revisions, and/or changing the view setting to "Final Showing Markup."

    Others may have additional suggestions.

  3. #3
    Super Moderator jscher2000's Avatar
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    Re: Track changes settings (Word 2003)

    I don't know anything about writing custom task panes, but it would be cool to have one that dealt with all of these issues at once for printing:
    1. <LI>Tracked changes
      <LI>Printer selection
      <LI>Paper trays for that printer
      <LI>Preview
    Would save a lot of trees. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

    For saving, I save frequently so I think it would be annoying to be prompted unless I was actually closing the document.

  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Track changes settings (Word 2003)

    In the old days, we used to apply settings from the Options dialog by recording a macro of visiting its various tabs. You usually can identify the critical item, and this can be ticked in a global template as needed. Dialogs within dialogs, however, often are not recorded and may not be available through VBA. Tougher cases.

    If you're in an environment that supports it, you could look at Group Policy, too.

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