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  1. #1
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    L/H image -- header or body ?

    Any opinions on managing letterhead images -- I'm getting conflicting advice here.
    Using Word 2000 on Windows 2K.
    Currently our l/h image is inserted in the header by a macro when the document is generated. I've been told that it's easier to manage if it's inserted in the main body of the file. Since our letterhead is being completely redesigned, this is an opportunity to change how we handle this.

    We need to be able to make it easy for users to add or remove the image for various tasks: electronic transmission, printing on engraved letterhead, printing on plain paper with or without the image, creating a mailmerge with or without the image.

    Any advice is appreciated.

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    Re: L/H image -- header or body ?

    We're talking about the first page of the letterhead only, right? - because repeated content for continuation pages will have to go into the header of course.

    I've seen it done both ways. The argument I think for putting the l/h image into the header is that it is more protected from inadvertent change.

    If you're giving users carte blanche to make all sorts of changes to the letterhead, they will probably find it simpler to do if the letterhead is part of the body of the letter.

    An option you might want to consider, since you are already having the letterhead inserted via a macro, would be to extend the macros available so that the other various tasks you describe can also be run at the touch of a button. This will save time while also enforcing a more standardized result.

    Gary

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    Re: L/H image -- header or body ?

    Yes. First page only. We do have macros for handling some of the other tasks, but it seems to add complications when writing the macros.

    Regarding protection from inadvertent changes, I agree and that's why we put the image in the header; however many of our uses are simply editing it out of the header when they want to, so I was wondering if there was any point in continuing to put it there.

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    Re: L/H image -- header or body ?

    IMHO -- leave it in the 1st page header (where it's out of the way), and put a bookmark around it. Of course, this is based on the presumption that your users would only wish to edit it out if printing on the engraved letterhead. If that's the case, creating a print-final macro which goes to the bookmark, strips the image and sets the appropriate paper trays (such as 1st page tray 2, 2nd Manual... or however your printers' trays are configured) for final print should be a breeze.

    Just my <img src=/S/2cents.gif border=0 alt=2cents width=15 height=15>.
    Karen

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    Re: L/H image -- header or body ?

    You know, there's also a branding/marketing tie-in to this issue. At least at our firm, the Marketing dept. would have a cow if it were common practice for users to go in and muck around manually with the "branding".

    Not that there's any practical way to prevent someone from 'fixing' it manually, but making it policy to do these things only via macros helps enforce the "hands off the 'brand'" message. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

  6. #6
    Silver Lounger Charles Kenyon's Avatar
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    Re: L/H image -- header or body ?

    You may want to download the letterhead system from
    (<A target="_blank" HREF=http://www.addbalance.com/word/download/>http://www.addbalance.com/word/download/)


    This may not be the best way to set up letterhead, but it is a way that
    works for me. It consists of modular components so that changes to a
    letterhead are reflected in all form documents created from then on while
    documents that were created earlier remain unchanged.

    Also take a look at:
    <A target="_blank" HREF=http://www.addbalance.com/usersguide/templates.htm>http://www.addbalance.com/usersguide/templates.htm</A>

    I've spent a lot of time on figuring out letterhead with Word and put this together to try to share what I've learned. Like your system, this uses a macro to insert items into the headers and footers.

    Your image should be in the first-page header (although placed down in the body area of the page if you are using a side image). You may want to put it inside of a textbox (without borders) and have text wrap around the textbox so that you can have the letterhead page act as if it has a different left margin.

    You can put your components in a separate page the way my system does or have them as autotext entries in a global template. You'll want to use a global template to hold your letterhead macros anyway.

    For printing on engraved letterhead you'll want to have blank text box components that are the same size as the filled ones.

    You could also have a letterhead utility toolbar in your global template for starting a letter and / or adjusting the letterhead.

    Finally, make sure that form letters are written in templates that are set up with the proper styles but which do not have the letterhead components. Have an autonew macro that calls the global macro for inserting your letterhead.

    Just some thoughts when I should be sleeping. Hope this helps.
    Charles Kyle Kenyon
    Madison, Wisconsin

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