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  1. #1
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    Word track changes not printing (OfficeXP)

    Hi

    I have a Word document with track changes - we want it to print with track changes on. however from 1 pc when the document is printed it doesnt print the track changes - it prints out as normal ie if track changes wasnt on. However on screen the track changes are displayed but just not on the print out. is this a Word setting, thats set locally?

    many thanks Diana

  2. #2
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    Re: Word track changes not printing (OfficeXP)

    I don't have Office XP. However, in prior versions, if you right click the TRK in the status bar & choose "Highlight changes", you'll see a dialog box where you can check or uncheck "Highlight changes in printed document". I would think that this is still available in Word 2002.

  3. #3
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    Re: Word track changes not printing (OfficeXP)

    Hi Phil

    In W2002 if I right click the TRK in the status bar > I get the menu
    Track Changes
    Reviewing Pane &
    Options

    I dont get a Highlight Changes - options.
    I went into File>Print > the dialog box displayed> in the dropdownlist 'Print What' - I selected the option 'Document Showing Markup' - it prints with the track changes. However if I close the Word session > go back into check by reprinting the track changed document - it appears that the setting
    'Document Showing Markup' doesnt 'stick' & it goes back to the option 'Document'.
    I've deleted the Normal.dot

    any ideas?
    Diana

  4. #4
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    Re: Word track changes not printing (OfficeXP)

    Hi Diana,

    Show your reviewing toolbar and ensure final showing markup is the selected view - should all be okay then - please post back if this doesn't fix the problem

  5. #5
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    Re: Word track changes not printing (OfficeXP)

    Have your user check the settings in both of the first two drop-downs on the Reviewing toolbar. The first should always be Final Showing Markup. This will toggle the Print dialog to printing Document with Markup. However, make sure, too, that all relevant items are checked on the Show tab, since the "markup" may not be complete without a checkbox next to Insertions and Deletions.
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  6. #6
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    Re: Word track changes not printing (OfficeXP)

    hi

    i checked the settings to what you recommended & it worked.
    now i have another question - in Word in the document thats trackchanged theres a line displayed in the margin - is this a new feature, as i've never seen this margin in any of our XP track changed documents.

    many thanks diana
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  7. #7
    Super Moderator jscher2000's Avatar
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    Re: Word track changes not printing (OfficeXP)

    The "change bar" is an option under Tools>Options...>Track changes. It can be useful to spot lines with little changes, like added or deleted commas. I don't think it's new to Word 2002, but it's very possible that people previously had it turned off.

  8. #8
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    Re: Word track changes not printing (OfficeXP)

    thanks jefferson

    Diana

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