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  1. #1
    3 Star Lounger
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    Document management -- How?

    I use a terrific image managment tool (ThumbsPlus) that helps me sort and catalog my images. I can assign keywords, descriptions, etc. and manage them with a database. The best part is that it looks and feels much like Windows explorer (in fact, it performs most of the functions of Explorer). The problem now is that I have a whole whack of documents I need to manage (including peculiar files with strange extensions). Does anyone know of a tool by which I can manage all these files?

  2. #2
    Uranium Lounger
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    Re: Document management -- How?

    Can you tell in more detail what exactly you desire from "managing" these documents? Are you interested in tracking revisions, access, descriptions....?
    -Mark

  3. #3
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    What I'm trying to do:

    For my current project, I have to go through a few hundred files of different types (doc, ppt, xls, vsd, txt, html, etc.) and see if they are valuable. I need to figure out if they're training documents, procedural document, outlines, etc.. I also need to determine which area they belong, or which system they support, and if the material is any good. I've been trying to do it with a spreadsheet, but keep getting bogged down (particularly when I find duplicate names and/or files and/or need to move a file).

    Initially, I need to do this myself so a stand-alone application with few additional features suits me fine (don't need document tracking and version tracking, but file location tracking is awful helpful). An ideal solution would allow me to share my data with network users. Something I want to avoid, however, is a browser-based solution. Browsers are great for browsing data, but horrible for trying to get any real work done.

  4. #4
    Uranium Lounger
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    Re: What I'm trying to do:

    Is Visual SourceSafe an option? It sounds exactly like what you are looking for.
    -Mark

  5. #5
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    Visual SourceSafe?

    Either I didn't explain what I'm trying to do very well, or MS hasn't explained what their product does very well. Considering both our track records, either is a realistic possibility. Visual SourceSafe sounds like serious overkill. All I want is a Windows Explorer that will enable me to tag files with different types of keywords and descriptions, then search by those keywords and descriptions.

  6. #6
    Uranium Lounger
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    Re: Visual SourceSafe?

    It might well be overkill, and it's not cheap either. But it was a first thought, if you had it available.

    Here's something you may not have known, but it's worth investigating: in Windows Explorer, you can right click on nearly any file and choose Properties. Then click on the Summary tab. You will have the ability to enter all kinds of metadata there. I believe this is dependent on having the NTFS file system, but I'm not entirely sure - and it does not work in Win9x, only 2000 and XP. Still, take a look and see if it meets your needs. You can use these metadata properties when using the Windows search tool, and you can customize Explorer to display the columns that contain that information (when displaying details, otherwise it appears in a pop-up).
    Attached Images Attached Images
    -Mark

  7. #7
    Super Moderator jscher2000's Avatar
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    Re: Visual SourceSafe?

    Almost all document management systems I've heard of are designed for multiple users and probably are beyond your price range. You need something more like "personal filing system" and "hard disk organizer" software, maybe something from download.com or another shareware site?

  8. #8
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    Re: Visual SourceSafe?

    That's a very good suggestion, but I think these properties are only available if you have NTFS, not with FAT32. Or am I completely off?

  9. #9
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    Re: Visual SourceSafe?

    I think you're correct, Hans...
    <hr>I believe this is dependent on having the NTFS file system<hr>
    but I wasn't certain. <img src=/S/smile.gif border=0 alt=smile width=15 height=15> No FAT32 drives around here for me to verify that statement!
    -Mark

  10. #10
    Plutonium Lounger
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    Re: Visual SourceSafe?

    Sorry <img src=/S/sorry.gif border=0 alt=sorry width=15 height=15> - I overlooked that.

  11. #11
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    Re: Visual SourceSafe?

    No apology necessary...just makes me feel better knowing that you have to cheat a little to make your 1,000 posts a day... <img src=/S/anigrin.gif border=0 alt=anigrin width=19 height=19> <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>
    -Mark

  12. #12
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    Re: Visual SourceSafe?

    It works with FAT 32 on XP and ME but NOT on FAT 16 on my machines as well as NTFS on XP.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

  13. #13
    Super Moderator jscher2000's Avatar
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    Re: Visual SourceSafe?

    Does it change the "last modified" date and timestamp? If so, I think I would prefer an external database of some sort.

  14. #14
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    Re: Visual SourceSafe?

    Yes

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

  15. #15
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    Re: Visual SourceSafe?

    Along the lines of what Mark is suggesting, there are numerous utilities for generating "file tips" or annotations of various sorts. Maybe some of these might suit:
    FileNote
    File Tip (download here)*
    Annotsx

    * This one now requires subscription to PC Mag, but the d/l link seems still active. I've used this happily for a long time on 98SE.

    Alan

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