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    separate tracked changes (Word 2000)

    I have a word document where several people made changes. Is there a way to display the original and last changes only.

    I saved the original and accepted all changes to the last document, merged the two documents; however, it still displays all the tracked changes.

    ..Susan Schade

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    Re: separate tracked changes (Word 2000)

    Just to be clear, you have a document, originally written by "Bob". Along the way, "Steve", "Sally", and finally "Susie" made some changes. Are you trying to show Bob's original with only Susie's changes? Or are you trying to show the document as if all of Steve's and Sally's changes were accepted, and only Susie's are displayed?

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    Re: separate tracked changes (Word 2000)

    I would like the document to show the original and everyone's modifications in the last. i.e. just like this document was only edited once. We actually only want to see the changes on the table of contents with the page number of the original document and now the page number at the final revision. Currently pages changed 4 times will show all four strike outs.

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    Super Moderator jscher2000's Avatar
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    Re: separate tracked changes (Word 2000)

    <P ID="edit" class=small>(Edited by jscher2000 on 19-Jul-04 10:57. Oops you already tried that...)</P>> Currently pages changed 4 times will show all four strike outs.

    I've never actually used the "merge" feature, but I suppose this is how it's supposed to work: to show you everyone's comments distinctly. <img src=/w3timages/censored.gif alt=censored border=0> If Word can't figure out how to reconcile all the different comments, I think a human brain (or some third party software) will need to be engaged.

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    Re: separate tracked changes (Word 2000)

    If I understand this correctly, you have the original unmodified document & you have the final, where all revisions were accepted. I do not believe that you can go back & create a document that will show exactly who made what changes. You can do a Tools/Compare documents & that will give you all the changes including all the strikeouts, but not who suggested what.

    The Merge documents is when you have separate documents by each reviewer & want to combine them into one document with revisions shown.

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    Re: separate tracked changes (Word 2000)

    If you went through and accepted all but the last revisions, would that produce the desired result? If so, we can tackle that with a macro.

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    Re: separate tracked changes (Word 2000)

    Thanks for your reply but this would not work as I would like to show the original and final changes and this may not be the last person that changed it. In other words, I would like it to look like only one revision was made...Susan

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    Re: separate tracked changes (Word 2000)

    Hi Susan,

    To be honest, I'm still a bit confused by your request.

    But if you take a copy of the final, and accept all revisions, then do a Merge Documents with the original, unedited version, that should show all changes as if done by a single reviewer.

    Perhaps this would also work:

    Each revision in an RTF version of the file includes an author and a timestamp, as in:

    revauthdel1revdttmdel1183294248 (for deleted text)

    revauth1revdttm1183294248 (for inserted text)

    If all of the revisions share the same time and author stamp, they'll appear in Word to be all from the same author. That may be a bit more "under the hood" than you're looking for, though.

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    Super Moderator jscher2000's Avatar
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    Re: separate tracked changes (Word 2000)

    If I am reading your posts correctly, the problem is that the four sets of changes were not made in a single document: the changes were made in different documents and merged together so that Word independently shows multiple changes to the same paragraph, rather than effectively choosing one final version for that paragraph.

    If the changes had been marked in a single document, accepting all the changes should wipe out the individual authorship information and create a good basis for comparison. If you still are ending up with multiple/duplicative paragraphs, it's the fault of the reviewers who chose to mark their changes that way, and Word can't help you reconcile those automatically.

    (I use Word 2002 now, so I'm not sure there is any kind of test or demo I can do that will apply to your situation.)

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