Results 1 to 7 of 7
  1. #1
    2 Star Lounger
    Join Date
    Jul 2003
    Location
    Newtown, Pennsylvania, USA
    Posts
    119
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Track changes owner (2000)

    I have a document that gets commented on by several folks internally, before sending to the client. The client only wants to see changes from one person. My question is there an easy way to change the 'owner' of the changes to me - either in a Macro, or VBA - or is my imagination too far ahead of MS?

    Thanks,

    kiwi44

  2. #2
    3 Star Lounger
    Join Date
    Apr 2004
    Location
    Boston, Massachusetts, USA
    Posts
    389
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Track changes owner (2000)

    Are you talking about comments or tracked changes? Comments, you can change with a macro, tracked changes, you can't. For tracked changes, you have two choices:


    (1). Accept all revisions in a copy of the document, reject all revisions in another, then use Tools -> Track Changes -> Compare documents to compare the two.

    (2). Save the file as RTF, open up the RTF in a text editor (notepad), and find the part that looks like:
    <pre>{*revtbl}{Unknown}{Bob Smith}{Joe Black}{Jane Doe}}</pre>

    And change all those names (except "Unknown"; leave that as-is) to the same name. When you open it back up in Word, all tracked changes will have the same name.

  3. #3
    2 Star Lounger
    Join Date
    Jul 2003
    Location
    Newtown, Pennsylvania, USA
    Posts
    119
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Track changes owner (2000)

    Many thanks for the fast response - the second option seems to be most workable - I will test it tomorrow.

    The first is not workable, because I neglected to mention that these documents contain references, and compare documents shows a single change in the references as a change to the entire reference list (I guess because the reference list is actually a field from the reference management software). However, if we ever have documents without such lists, it might work!

    Regards,

    Kiwi44

  4. #4
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Track changes owner (2000)

    An alternative way to do #1 is to use a macro to directly convert the revision mark formatting to "direct" formatting (such as underline or strike-through). This hardcodes the marks into the document and they are not ascribed to any author. Naturally, you would want to do this in a copy of your original document. The macro can be found in <post#=173394>post 173394</post#>. I don't know if this works around the issue you describe with the reference list...

  5. #5
    2 Star Lounger
    Join Date
    Jul 2003
    Location
    Newtown, Pennsylvania, USA
    Posts
    119
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Track changes owner (2000)

    Thanks - that gives me an idea for some code that might work, although I see in the Word 2003 Help file that the revision marks collection may be read-only, which would mean that it wouldn't work.

    BTW, in this case the macro technique won't work, because the client may want to read either the 'clean' view, or the marked changes view.

    Kiwi44

  6. #6
    2 Star Lounger
    Join Date
    Jul 2003
    Location
    Newtown, Pennsylvania, USA
    Posts
    119
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Track changes owner (2000)

    Yep, the revisions collection is read-only <img src=/S/brickwall.gif border=0 alt=brickwall width=25 height=15> <img src=/S/sad.gif border=0 alt=sad width=15 height=15>, so the only way to do this would appear to be the .rtf/notepad route, unless I want to do a major automation project - which I don't right now!

    Ah, well, thanks for the input!

    kiwi44

  7. #7
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Track changes owner (2000)

    I'm not sure I understand what you mean when you say the Revisions collection is read-only. Certainly the "author" information has always been read-only, but your post suggests something has changed significantly from Word 2002. Can you still accept and reject revisions in code? Can you turn on revision tracking and cause a revision to be added to the collection by adding or deleting text?

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •