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  1. #1
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    Address Book Entry in Word (MS Office 2003)

    When I add a new address in Word 2003 address book, the address is entered into my document but the name of the company is always missing and only the street address is entered. What am I doing wrong when adding a new address? Thank you.

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Address Book Entry in Word (MS Office 2003)

    Let me first assume that Word 2003 uses the hidden AddressLayout AutoText entry to determine which fields will be inserted, just like earlier versions of Word. If true, these threads may help:

    AddressLayout Syntax (Any) (from Nov. 2002)

    Insert Address Layout (2000 SR1) (from Dec. 2002)

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    Re: Address Book Entry in Word (MS Office 2003)

    Not sure I understand with the programming language etc.
    Maybe I didn't make myself clear of what I am trying to do or maybe the answer is over my head.
    I am clicking on the address book on the toolbar. I am using a "Personal Address book" inherited from Word 2000 etc.
    To enter a new address I click on Advanced and then New.
    The New Entry box appears and I select cc:Mail Address and ok (Put this entry in Personal Address Book) is checked.
    The New ccMail Address Properties appears: I enter the company name in the Display Name, c:mailbox.pab in the Mailbox and Post Office fields.
    I Click on the Business tab at the top.
    The Business box opens and I enter a First and Last Name of my client, the street address, City, State and Zipcode. I also enter the Company name again in the Company field. Click Ok and when my document reappears, the street address is there and client name but not the company.

    How do I get the company name to appear in my document or where am I not entering it correctly in the address book fields?

    Sorry this is the only way I can explain it.

  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Address Book Entry in Word (MS Office 2003)

    My fault, I skipped something important. When you click OK, Word inserts selected fields into the document. The fields inserted are defined in a hidden AutoText entry. This AutoText entry can be replaced with a new one that includes more and/or different fields. It also can be made quite fancy and complicated to account for the possibility that some information might be missing from a particular address book entry. That's why I pointed you toward the posts on re-defining the AddressLayout entry.

    Note: No programming required, just some very careful typing. <img src=/S/smile.gif border=0 alt=smile width=15 height=15> Hopefully this page explains it better than I have: Inserting Addresses into Microsoft Word Documents at Slipstick.com.

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