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  1. #1
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    Mailmerged Email ... (Office 2003)

    I've created a flyer in Powerpoint 2003, and saved it as a .jpg file. Then I went into Word 2003 and pasted it in a new document to prep for mailmerge to email.

    I've found that when I do an mailmerge to email (through MS Word 2003), with just the .jpg file in the document, the recipient sees what I want him/her to see, except that the text looks a little fuzzy when view the actual email. On the other hand, if I include any text outside the .jpg file, the email arrives with both the .jpg in the body of the email as well as an attachment, OR is arrives with 2 identical .jpg files, one below the other, making the email twice the size that it needs to be. My whole purpose is to keep the filesize down for easier/faster download by some recipients that may be on dial-up.

    Also, when it's viewed by someone that is set up to just read as plain text, the .jpg file is displayed, but there are some formatting hieroglyphics on the first couple of lines of the body of the email. Is there a way to keep that from happening?

    One more thing ... does anyone know if there is a way to control things so that the .jpg file is not going out twice per email when I include text in the body of the document?

    Thanks,

    --Jim

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    Re: Mailmerged Email ... (Office 2003)

    Are you sending the document as the email, or is the document being sent as an attachment to the email? That can make a difference. In general, the most reliable way to send Word documents is as an attachment, since many recipients may not be able to receive either HTML or Rich Text emails. I can also offer an opinion of the reliability of mail merge in 2002 and 2003, as in my experience it seems to be less reliable than that for 2000 and below. It is possible to activate the old mail merge helper in 2002, but I've not tried it in 2003. Hope this helps in some way.
    Wendell

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    Re: Mailmerged Email ... (Office 2003)

    I am sending the document as an html email. The majority of the recipients can read it that way, and it's just plain easier for the recipient. It also makes a smaller file, therefore quicker and easier download. It just seems like when adding additional text with the jpg flyer, it makes the jpg file go as an attachment as well as within the email itself. Thats all. Without the text, it doesn't send the additional attachment. I'm trying to figure out how to put a screenshot if what I'm talking about. Once I figure it out, and post it, maybe it'll make more sense to you.

    In this first one, you can see where the file is attached.

    How do you post more than one pic in here?

    --Jim
    Attached Images Attached Images

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    Re: Mailmerged Email ... (Office 2003)

    <hr>How do you post more than one pic in here?<hr>
    You need to combine the pictures before uploading. Look at the software forum for SnagIt & Irfanview (or use MS Paint).
    Cheers,

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    Re: Mailmerged Email ... (Office 2003)

    Thanks, I was thinking about that after I made the post ... but it don't matter much. Either my point is unique, or I'm not doing a very good job describing it.

    --Jim

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    Re: Mailmerged Email ... (Office 2003)

    Unfortunately that seems to be the way Word constructs the email. The only workaround I can think of is to try sending the Word document as an attachment (that's an option in the merge process). Nearly everyone has a copy of it on their computers these days - at a minimum they have WordPad, and in addition most other word processing programs can open the file. The downside is that you have added 20 or 30KB of overhead to the JPG when you send it embedded in a Word document. There are other much more complex alternatives such as using Automation to create a handcrafted email to a list of recipients taken from a database or Excel workbook. Sorry I can't be more helpful.

    An afterthought - have you checked the actual size of the email and confirmed that it is actually sending two copies. I've seen situations where HTML email will display an attached JPG in the body of the message - not sure how that works.
    Wendell

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    Re: Mailmerged Email ... (Office 2003)

    Hi Wendell,

    Thanks for writing back. Here's my convoluted process. If you couldn't tell, I'm in real estate. I have a large contact list of local realtors I like to notify when I have a new listing. Excellent advertising, quick turnarounds. I create my flyer in Powerpoint, and save it as a .jpg file. Then I go into Word, create a new document and insert that .jpg file. When I do the mailmerge, I send it as an html file. If the document only contains the flyer, it generally goes fine. No attachments, a little bit of formatting script at the top of the body of the email. If I add a text greeting to the document, above the .jpg file, then the .jpg goes as an attachment as well as the fact that it's displayed in the email. The confusing part is that on a few occasions, I've seen the body of the email display 2 images of the flyer. Could be a glitch with Outlook not sure. My goal is to send a catchy, easy-to-read flyer, with minimal filesize ... I want the other agents to 'want' to read my flyers, not 'delete' them.

    Not sure if I'm doing this the best way, but it's working for the most part. I use Powerpoint for my flyers because it's the easiest program to use for that.

    Thanks for any further feedback,

    --Jim

    <img src=/S/brickwall.gif border=0 alt=brickwall width=25 height=15>

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    Re: Mailmerged Email ... (Office 2003)

    I gather you want one and only one addressee in the To space; merge is good for this, and might be the best solution. Another option, though, would be to save your document/flyer in a format that Outlook can use as HTML stationery. I don't know if Word can use such stationery in the merge process, but if you have time to experiment it might give you better results.

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    Re: Mailmerged Email ... (Office 2003)

    Thanks for the feedback. I will post back here and let you know how it goes.

    --Jim

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    Re: Mailmerged Email ... (Office 2003)

    Okay jscher2000,

    I gave it a shot, and sort of liked the results. The filesize overhead was significantly less ... but the wallpaper was only as big as the email window that was open. Is there a way to have the email open in a form that's a specific size? I suppose I could put in 40 or 50 carriage returns to get it to go that far ... heck of an idea though, and thanks for it!

    --Jim

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    Re: Mailmerged Email ... (Office 2003)

    Jim, you can't control the size of the recipient's mail window. It may be small or it may be full screen, or the person may just preview it. You just have to do the best you can. <img src=/S/smile.gif border=0 alt=smile width=15 height=15> If the problem is that the background graphic is not repeating the way you want it to, that can be changed using SSL. In this thread on the Outlook board, the user wanted to center the background graphic, and not repeat it, but you can at least see where the style definitions would go in your stationery.

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    Re: Mailmerged Email ... (Office 2003)

    Thanks, that's what I needed, and it works well going thru OE as the other fella mentioned. I do have one question though. How do I put some space at the top? I've tried to redo my .jpg file to leave space for text at the top, but it continues to put the .jpg there with no space. There has got to be a way to add blank space at the top.

    --Jim
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    Re: Mailmerged Email ... (Office 2003)

    Your options for positioning an image in the background are limited; after all, it's the background. Perhaps you should insert the image as part of your document instead?



    My text. Blah blah blah.</p>
    [img]localfilename[/img]

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    Re: Mailmerged Email ... (Office 2003)

    Or include the space at the top in the .jpg itself.

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    Re: Mailmerged Email ... (Office 2003)

    Hi Hans,

    I did try that, but for some reason the space wasn't reflected once I created the stationary. I'll keep toying with it, I like using it as stationary.

    --Jim

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