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Thread: splitting a columm (excel 2003)

20040824, 13:06 #1
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splitting a columm (excel 2003)
hi everyone
I have a (pretty much messy) column with adresses with combined adress and number.
I want to seperate the number from the adress.
the problem is that some adresses consist of multiple words ( so there are multiple spaces in the field)
so the wizard " text to colum" doenst help
also the numbers vary from one to 4 digits
for instance. "van der valk straat 320" or "damrak 1"
so trimming right also doesn't work
the only I thing I think could work is to find the first space from RIGHT to Left(!) because there is always a space in between number and adress
but I can't find any function in excel to work with that.
does anyone know a solution or a work around?
thanks ahead!
diederik

20040824, 13:28 #2
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Re: splitting a columm (excel 2003)
If the house number is always the last "word" in the address, you can use the formulas below. But they will fail for situations like these:
Herensingel 13 A
Telderskade 3 huis
since there is a space in what constitutes the "number". If the addresses are written like this:
Herensingel 13A
Telderskade 3huis
it will be OK. Say that the addresses are in column A, starting with A1. Enter this formula in B1 to get the "street" part:
=LEFT(A1,MAX((MID(A1,ROW(1:100),1)=" ")*ROW(1:100))1)
and confirm with Ctrl+Shift+Enter (it is an array formula). Next, enter this formula in C1 to get the "number" part:
=MID(A1,MAX((MID(A1,ROW(1:100),1)=" ")*ROW(1:100))+1,100)
and confirm with Ctrl+Shift+Enter. Finally, fill down as far as needed. See attached example.

20040824, 13:48 #3
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Re: splitting a columm (excel 2003)
Hans,
you're great!
thank you very much!
Diederik

20040825, 08:12 #4
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Re: splitting a columm (excel 2003)
Hi Hans,
I was a little to early with my reply yesterday.
I still have a question about the formula
I don't completely understand what the ROW part does in the the formula
and something goes wrong when I paste the formula down
see example.
how does that ROW command exactly work?
(I do not quite understand the Array thing in this situation)
thanks
diederik

20040825, 08:30 #5
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Re: splitting a columm (excel 2003)
You can fill down the formulas if you make the reference to 1:100 absolute: $1:$100.
The idea behind these array formulas is from Using Array Formulas in Excel OFC10 by Bob Umlas.
ROW($1:$100) evaluates to the array (1, 2, 3, ..., 100).
MID(A1,ROW($1:$100),1) takes A1 apart into individual characters, for example ("D", "a", "m", "r", "a", "k", " ", "1", "", "", ...)
MID(A1,ROW($1:$100),1)=" " compares the characters to a space, resulting in an array of TRUE/FALSE: (FALSE, FALSE, FALSE, FALSE, FALSE, FALSE, TRUE, FALSE, FALSE, ...)
This is multiplied by the character index, using the fact that FALSE = 0 and TRUE = 1:
(MID(A1,ROW($1:$100),1)=" ")*ROW($1:$100) results in (0, 0, 0, 0, 0, 0, 7, 0, 0, ...)
The nonzero entries correspond to spaces in the original string.
MAX((MID(A1,ROW($1:$100),1)=" ")*ROW($1:$100)) returns the index of the last space in the string, in this example 7.
For the street part (column [img]/forums/images/smilies/cool.gif[/img], we take everything to the left of this character, for the number part (column C), everything to the right of it.

20040825, 09:01 #6
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Re: splitting a columm (excel 2003)
Hi Hans,
Thanks for the explanation.
That link to explaning array functions is also very usefull!!
Greetings again.
Diederik

20040825, 22:05 #7
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Re: splitting a columm (excel 2003)
Here's an alternative way without arrays.
Ken

20040826, 12:02 #8
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Re: splitting a columm (excel 2003)
Here is the nonarray formula, even another space behind the "number" still can do the work.
Herensingel 13 A
Telderskade 3 huis B
Enter this formula in cell B1 to get the "street" part:
=LEFT(A1,MIN(FIND("~",SUBSTITUTE(A1,{0;1;2;3;4;5;6 ;7;8;9},"~")&"~"))1)
Then, in cell C1 enter this formula to get the "number" part:
=SUBSTITUTE(A1,B1,"")
Regards

20040826, 13:19 #9
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Re: splitting a columm (excel 2003)
Welcome to Woody's Lounge. Nice formulas! <img src=/S/thumbup.gif border=0 alt=thumbup width=15 height=15>
If the street name contains a number, the result is still incorrect, but no need to worry. The Dutch postal service uses an application to split addresses; it contains algorithms to handle most cases, but falls back on a list of exceptions for the really difficult addresses.

20040826, 14:22 #10
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Re: splitting a columm (excel 2003)
Thanks Hans,
Just play a way in looking for the digit position, in lieu of last space position
Sometimes I found that it is danger to use the formula in look for last space postion, if the raw source has not cleaned ( that is the data with some hidden space or nonprintable characters )
The formula can be modified, if the street name contains a number
Example:
Heren2singel 13 A
B1 :
=LEFT(A1,SMALL(FIND("~",SUBSTITUTE(A1,{0;1;2;3;4;5 ;6;7;8;9},"~")&"~"),2)1)
Regards