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  1. #1
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    Add space above heading (97 SR2)

    I've modified the built-in Heading styles roughly as follows: Heading 2 is based on Heading 1; Heading 3 is based on Heading 2 and so on. We've decided we want to add some space above Heading 3, and I do not want to follow common practice and just enter a blank line, y'know. So I go to Format > Style > Modify > Format > Paragraph and set the space before to 12 points. Well, whaddaya know, I now have a 12-pt space above each Heading 3...but I also have a 12-pt space above every Heading 2!!

    What have I missed here?

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    Re: Add space above heading (97 SR2)

    Hi Lucas:
    Well, that should not happen. <img src=/S/bummer.gif border=0 alt=bummer width=15 height=15> Are you sure that Heading 3 is based on heading 2 or is it vice versa? By the way, you'd be better off taking the common elements of all the headings & making a heading base, & then base all the headings off of it. If you want, post a document that contains the original styles & one that contains the new styles (although I'd have to look at it with Word 2000).

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    Re: Add space above heading (97 SR2)

    Hello again, Phil, and thanks for the reply. I'm away from work till Tuesday, so I can't inspect the formatting details, but maybe I can add some more information about the setup.

    I'm working on this document for a colleague. He started it and, like most folks, applied direct formatting to everything (tabs for indentation, blank lines for double-spacing, changing fonts in headings from the default Times New Roman to Arial Bold and so on). Eventually, he grew quite tired of having to change this stuff every time he started a new heading, so he turned to me. I went in and tried to apply styles and used Heading 1, 2, 3 and so on; and I got things looking pretty good. The trouble started when he asked me about adding the spacing. Later he asked about putting bullets on Heading 4. Sounded easy, but the same thing happened.

    The document I'm working on myself has had no such problems. I built the template first, then started a new document based on the template. I'm thinking maybe I need to do the same for my colleague, i.e., built a template and paste his material into it. Sounds like a lotta work, but maybe that'll fix the problem.

    When I get back to work, I'll try posting his document. Thanx!

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    Re: Add space above heading (97 SR2)

    Although it's possible that the document has corruption, you shouldn't have to build a new template & base a document on it just to straighten out the styles. Of course, if you have a template already & want to update the document styles to match the template (Tools/Templates & add-ins.../Automatically update document styles), that's something else. I would still base all my headings on a heading base & I certainly wouldn't make each one based on the level above it. Doing that will certainly affect more than one heading level every time you make a change.

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    Re: Add space above heading (97 SR2)

    <hr>I certainly wouldn't make each one based on the level above it.<hr>
    Well, I was following Shauna Kelly's advice when I set up the heading styles the way I did. I followed that approach when I created the template I used for my own document, and it's working quite well. Could you elaborate on how to set up a "heading base," please. Thanks!

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    Re: Add space above heading (97 SR2)

    Hi Lucas:
    Shauna is certainly a well respected MS MVP & she might have her reasons for saying this. However, note the primary reason for basing a style on another style (the base style). It's so that changes will ripple through your styles. Take a letter for example. Most of it would be composed in body text (including space below to separate paragraphs) or body text indent (same, but with the first word of the paragraph indented). You'd also have a signature block, an inside address, & a date. Normally, you'd want all of these in the same font, so you base all of them on the same base font. If you decided to change from TNR to Garamond font, all you'd need to do is change it in the one base font.

    However, with heading styles, what is the common denominator. Usually, it's the font & the fact that you want it on the same page as the next paragraph. For different heading levels, the size, spacing (above or below), will vay. Also, you may decide some levels should be bold, some not. All these variables, then, should not be included in your base font.

    To create a Heading Base, just go to the style dialog & make a brand new style (based on no style) & give it a font (e.g. Arial) & paragraph property of "keep with next". If most of your styles will be bold, include that. Then go to each of your heading styles in the style dialog box & base them on the heading base.

    Note one thing though. Some properties toggle on or off (like bold, italic). So if you make your base font bold & then base heading styles on them, all currently bold heading styles will become "not bold". You can change this back easily by applying direct formatting to a particular heading, clicking inside the style box on the Formatting Toolbar, & pressing <enter> twice.

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    Re: Add space above heading (97 SR2)

    Edited by Phil Rabichow to make the link clickable - see Help #19
    Wow, Caesar, I've just read Shauna's article and realize what's wrong with that.

    When you're setting up OUTLINE NUMBERING ONLY, follow the steps here: http://www.theofficeexperts.com/word.htm#O...mberingMadeEasy , which may provide a little more clarity in just how it's done. You're not really "basing the styles on the one above it", per se, but you're basing the FORMAT settings based on the LEVEL above it. Anyway, if you'd like to skip Shauna's and try mine with a clean slate, that might help. No offense to Shauna, of course. I can see how she could have written that badly not realizing it at all.

    The idea of basing all your headings on ONE style is so you could, feasibly, change the font in your document with very little trouble.

    And, like the other person said (sorry, can't see his name at the mo), I wouldn't base them on the one above it either. I have written a bunch more on styles and editing, tho it's for 2000 or less at: http://www.theofficeexperts.com/News...s/June2002.doc

    Good luck! Let us know if you need more help.

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    Re: Add space above heading (97 SR2)

    Hi, Dreamboat

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    Re: Add space above heading (97 SR2)

    Thanks for that information, Phil. I'll try your recommendations when I return to my desk Tuesday morning.

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