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  1. #1
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    Network Outlook (Office 2000)

    Hi,

    Can someone tell me how to network Outlook so our mail can be downloaded just once and accessed from any of our three computers (already networked and sharing files and printers)? It is awkward and time-consuming to have to manage (sort and delete) e-mails from three locations and just as awkward to have to check three computers to see a Sent message. We need to have it download once, but be available from any of the three computers.

    Thanks,

    Lana

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Network Outlook (Office 2000)

    I wish I could tell you there was a simple and free way to do this, but as far as I know, there is not. Once you have downloaded messages from the ISPs server into an individual Outlook personal folders file (.PST), it is quite tricky to coordinate them with those in another individual Outlook PST. There are many threads here in the Lounge about trying to share PSTs, and you can see that some gymnastics are required. Nevertheless, if you can have a master folder and copy from there, at least you do not need any additional products.

    A better solution is to keep all mail on a central server for viewing from each computer. You could choose an IMAP server, which will store incoming and outgoing mail in a set of central folders. Messages can be moved or copied into local folders when needed. Outlook 2000 supports IMAP in its "Internet Mail Only" mode, but not in its "Corporate/Workgroup Mode" (the mode is indicated in the Help>About... dialog). I'm sure there are free IMAP server programs, but the only one I've researched and could recommend would be IMail Server, which costs about $700.

    Of course, Microsoft does offer a solution, Exchange Server. It's a bit pricey and probably more trouble than it's worth for a three-person office. You might consider an "outsourced" Exchange service, such as the one offered by 1 and 1 (backed by large Germany web hosting company that is offering bargain basement pricing to break into the North American market). While $7 per person per month adds up, it could pay for itself in improved productivity and reduced frustration. At least that's the hope. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  3. #3
    5 Star Lounger
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    Re: Network Outlook (Office 2000)

    You might look up the utilities on Slipstick to see if they have any file sharing products that might fit your needs. http://www.slipstick.com/outlook/share.htm . I haven't used these utilities, I use Exchange server, which I think it's great, even for small operations.

    To be honest, though, I'm not really comfortable using .pst files, let alone sharing them. The file format was just not built for it.

  4. #4
    Plutonium Lounger Leif's Avatar
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    Re: Network Outlook (Office 2000)

    MDaemon may well do what you want for just a few hundred dollars - you can try it free for 30 days.

  5. #5
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    Re: Network Outlook (Office 2000)

    Hi again,

    I thank all three of your for your responses. I may try the MDaemon 30-day free trial, but just glancing at it, it seems like overkill for our purposes. I surely had no idea I was asking for the moon here - seemed like a logical function, particularly sharing contacts and calendars - who wants to enter all that data over and over? May decide to simply use our Yahoo server and bypass Outlook altogether.

    Thanks again,


    Lana

  6. #6
    2 Star Lounger
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    Re: Network Outlook (Office 2000)

    There is a product on www.outlookstore.com called Public Outlook - it should do what you want - price is dependant on the number of people who share the data
    John

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    Re: Network Outlook (Office 2000)

    If you ever do "bite the bullet" and move to a full server configuration, you might like to look at M$ Small Business Server 2003 - which has Exchange Server built in to it. (I presume that you are currently using a Workgroup (peer to peer) configuration for your 3 machines.) HTH
    Gre

  8. #8
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    Re: Network Outlook (Office 2000)

    Apparently, it's really difficult to share pst files. Lots of architectural problems. And networking information like this is perhaps more complicated than you have assumed. It's a lot, lot more than just "let more than one person see this file".

    But if it servers a business purpose (and it definetly sounds like it does in your case), you should look into setting up a small business network, such a MS Small business server. I'ts not really hard to set up, but it does take some skills to manage it all.

    It's worth considering, since it sounds like your business issue may be " we want to collaborate and share information more" rather than " we need my outlook file to be multi-user"

  9. #9
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    Re: Network Outlook (Office 2000)

    Opps , I just re-read your initial posting and see that you are already networked. I thing I confused you with another , similar query from another source. Maybe I just need more coffee.

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