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  1. #1
    3 Star Lounger
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    The Return of "Starting in Slide Show view"

    Here's a tricky variation. I know how to rename my PPT file to PPS and make it run as a show, but can I create a shortcut that runs the show?

    I'm working on a presentation and want others on the network to view it at their leisure. So, I don't want to keep copying my file (or runing "Save as"). It would be swell to have a shortcut take care of it for me.

    Whaddaya think?

  2. #2
    jheugly
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    Re: The Return of

    You can save your PPS file to a shared folder.
    Create an email and insert a hyperlink to the file:
    file://ComputerName/SharedFolder/Presentation.pps

    Send the email to your users. When they click the hyperlink, the presentation will run inside thier web viewer.

  3. #3
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    Re: The Return of

    <hr>Create an email and insert a hyperlink to the file: <font color=blue>file://ComputerName/SharedFolder/Presentation.pps</font color=blue><hr>
    Just to build a little on Joe's answer, if any part of the pathname contains spaces, you will need to enclose the whole reference within <> characters, and I'm pretty sure that the slashes need to lean the other way in the pathname part, as in
    <font color=blue><file://ComputerNameSharedFolderfile name with spaces.pps></font color=blue>
    Silverback

  4. #4
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    Re: The Return of

    (Note to self: Must be more clear when writting for help)

    Let me try this again:
    I am working on a pretty slick presentation. I'll be working on it a few times each day for the next three weeks. I want my co-workers to see how it's progressing, but I don't want to have to create a new show several times each day as I update the file. Is it possible (and I now seriously doubt it) to create a shortcut to the PPT file that will Show the presentation rather than Open it. This way I can continue to edit while my co-workers on the net view the show?

    Thanks for the other suggestions, I can certainly make use of them!

    Louis

  5. #5
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    Re: The Return of

    Hi Louis,
    You can save your presentation as a PowerPoint Show i.e a .pps file. This enables your colleagues to double click on it and see the show. However, you can still open a .pps file in PowerPoint to amend it. Then, when you save the changes, the .pps file is automatically overwritten.
    To summarise: A .pps file can be opened and amended in exactly the same way that a .ppt file can.
    That said, I have no idea what might happen in your scenario if person A is viewing the show (they double clicked on the file name) and then you came along and opened the .pps file, amended it and then attempted to save the changes. Seems like someone ought to get a file access warning somewhere, but I don't know.
    You could try this for yourself, though... <img src=/S/grin.gif border=0 alt=grin width=15 height=15>
    Silverback

  6. #6
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    Re: The Return of

    Tried this now. Result is that person A opens slide show and when I try to open it I get a warning saying that person A has it open for update and do I want a read only copy? Had some thoughts about how to get over this (See my new posting!!!) but found that PPT/PPS files (apparently) cannot be password protected against updates.
    (My thoughts were for you to password protect the file against updates, so anyone opening it would get a read only copy while you would be able to open it knowing the password) - but I haven't been able to test this thinking because of the found problem <img src=/S/bummer.gif border=0 alt=bummer width=15 height=15>)
    Sorry
    Silverback

  7. #7
    jheugly
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    Re: The Return of

    Hi Brian,

    Thanks for the information about enclosing the path in < > when using spaces. I was trying to use " ", and it wouldn't work.

    The slashes in my example are correct, since I cut and pasted them from a working link. I agree that they do slant the opposite direction when typing a normal directory path.

    Joe

  8. #8
    Super Moderator WebGenii's Avatar
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    Re: The Return of

    A thought here - how about forcing your co-workers to open the read only versions of the file. Leaving the *live* version for yourself. This would solve the access problem and the protection problem in one go. Now I don't know how to create a shortcut that will launch a file in read only mode. But here is a link to an MS article on creating a macro for PPT that will launch read-only version.
    Q222758: How to use the Presentations.Open Method.
    You could post a link to this thread in one of the OS boards and see if someone there has a suggestion about how to create a read-only shortcut.
    [b]Catharine Richardson (WebGenii)
    WebGenii Home Page
    Moderator: Spreadsheets, Other MS Apps, Presentation Apps, Visual Basic for Apps, Windows Mobile

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