Results 1 to 9 of 9

Thread: Backup (2000)

  1. #1
    New Lounger
    Join Date
    Sep 2004
    Posts
    11
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Backup (2000)

    What is the easiest way to backup my Outlook files? I can back up
    my .pst file but am nervous that I won't be able to open it.

    When I try to open the file a message box comes up indicating
    "These files are used by the operating system and by various
    programs. Editing or modifying them could damage your system. If
    you still want to Open the file, etc."

    Will backing up the .pst file contain my messages, folders,
    categories and contacts?

    Thanks for your help.

    Merrill

  2. #2
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Salt Lake City, Utah, USA
    Posts
    9,508
    Thanks
    0
    Thanked 6 Times in 6 Posts

    Re: Backup (2000)

    Easiest is to just periodically copy the file to "Copy of MYPST.PST" or other name that suits your fancy. Standard PST files are also compressible to around 60% or so with a compression program (such as Zip), which is what I do.

    The PST copy will contain messages, folders, categories, appointments, tasks, journals, notes, and contacts. In 2000 I don't think it contains Rules, which have their own backup, signatures are separate files, I'm not sure about views, I think they are in a separate HTML file, Shortcuts (*,FAV), and Nicknames (*.NCK) are also separate files. I expect there's a couple of features that I forgot.
    -John ... I float in liquid gardens
    UTC -7ąDS

  3. #3
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Backup (2000)

    You really can't judge whether a copy is in good shape by trying to open it like a regular DOC or XLS or TXT file. Outlook just doesn't open files that way. Instead, you could test by using Outlook's ability to open multiple data files. From the File menu, choose Open, then Personal Folders File (PST)... and navigate to the backup. It will appear in the folder list (use View>Folder List if necessary) as a second and, hopefully, identical set of folders. To close it again, right-click it and choose Close. It usually will be the one that says Personal Folders instead of Outlook Today.

  4. #4
    New Lounger
    Join Date
    Sep 2004
    Posts
    11
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Backup (2000)

    John:

    Where can I find the .pst file? I am having trouble locating it. Also, can I move the file to My Documents so that I it will be backed up with my other files?

  5. #5
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Salt Lake City, Utah, USA
    Posts
    9,508
    Thanks
    0
    Thanked 6 Times in 6 Posts

    Re: Backup (2000)

    Use File Explorer with advanced settings to look in Hidden Files and Folders. On a default installation, the location will be something like:

    Cocuments and Settings<username>Application DataMicrosoftOutlook

    but the file can be relocated anywhere.
    -John ... I float in liquid gardens
    UTC -7ąDS

  6. #6
    New Lounger
    Join Date
    Sep 2004
    Posts
    11
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Backup (2000)

    I have navigated to the backup but I can't open it to see what is in it. I get a dialogue box that says "File access is denied. You do not have the permission to access this file".

    I just want to make sure all my info is on there as I am preparing to upgrade.

    My fears are founded as I recently upgraded to XP from ME and lost 1500 names, address and phone numbers from an older address book.
    Thank you for your help.

    Merrill

  7. #7
    New Lounger
    Join Date
    Sep 2004
    Posts
    11
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Backup (2000)

    John:

    Thank you. I was able to back up the file to a CD although I had to copy the file to another location before I could back it up. It would not back up from the Local Settings/Merrill/Application Data/Microsoft/Outlook/outlook.pst. Any idea why?

    Merrill

  8. #8
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Salt Lake City, Utah, USA
    Posts
    9,508
    Thanks
    0
    Thanked 6 Times in 6 Posts

    Re: Backup (2000)

    If you are on a corporate network there may be Adminstrative Settings 'Permissions' (in this case meaning restrictions) on file write and copy to certain locations on your PC.
    -John ... I float in liquid gardens
    UTC -7ąDS

  9. #9
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Backup (2000)

    One possibility is that the file is marked Read Only (this can happen when it is burned to a CD and then copied onto a different hard drive, as all files on a CD are marked Read Only). You can change this in Windows Explorer using right-click and Properties...

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •