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  1. #1
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    Attachments (2003)

    Hi there
    I have a user who wants to find out if it is possible to add an attachment rather to the message area (body) of an e-mail instead of the Attachment line that gets created under the Subject line. Please could you advise?
    Thank you

  2. #2
    Plutonium Lounger
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    Re: Attachments (2003)

    Outlook can send e-mails in three formats: plain text, HTML and RTF. Only the last one displays attachments in the body of the e-mail; the other two us a separate Attachment line.
    You can set the default format for new e-mails in the Mail Format tab of Tools | Options...

  3. #3
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    Re: Attachments (2003)

    This worked, thank you very much!
    I also need to find out the following:
    I know that in your e.g. calendar that you can insert an object as either an icon or the message itself. Is it possible to do in mail as well? I have a user who has done so previously but since the 2003 upgrade she has not been able to get this right.
    Thank you

  4. #4
    Uranium Lounger
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    Re: Attachments (2003)

    What kind of object do you mean? The answer varies with the message format used, as Jefferson explained, and also the kind of object.
    -John ... I float in liquid gardens
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  5. #5
    3 Star Lounger
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    Re: Attachments (2003)

    The functionality to insert and attachment as a link was removed from Outlook 2003. Only way to to do it now is to type the full path name in.

  6. #6
    Uranium Lounger
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    Re: Attachments (2003)

    Karen, in 2003 inserting a Hyperlink via the menu is available in HTML format, and Inserting an Object is available in RTF, but otherwise you are correct that a link has to be entered manually into RTF or plain text.
    -John ... I float in liquid gardens
    UTC -7ąDS

  7. #7
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    Re: Attachments (2003)

    Hi Karen... I found this also when I moved to 2003 at the beginning of the year... but found shortly afterwards, if you use RTF as your mail format and you want to insert a file/path as the hyperlink, locate the file by clicking on the paperclip and navigating to it. The Open button in the bottom left corner of the dialog has a drop-down menu, where you can Insert Hyperlink to that file. If it is a Internet hyperlink you require, I just copy and paste the link from the Explorer address bar. Hope this helped... trish

  8. #8
    Uranium Lounger
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    Re: Attachments (2003)

    Good Find! (Except it's "Insert", not "Open", and I'm not Karen <img src=/S/grin.gif border=0 alt=grin width=15 height=15>) It makes no sense to me that the Insert Hyperlink menu is active in HTML format and not in RTF Format, yet you can select the file in RTF, and Insert Hyperlink ... oh, but it's Microsoft, isn't it?
    -John ... I float in liquid gardens
    UTC -7ąDS

  9. #9
    Super Moderator jscher2000's Avatar
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    Re: Attachments (2003)

    And you called Hans Jefferson. But other than that, it's all good. <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>

    As a general rule, I recommend not using RTF format for compatibility reasons. If one wants to have Plain Text or HTML as the default and change to RTF "as needed," that's okay, but the benefit of placing attachments in a particular place is a rather unimportant benefit when weighed against the compatibility problems of this format.

  10. #10
    Uranium Lounger
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    Re: Attachments (2003)

    Oh, <img src=/w3timages/censored.gif alt=censored border=0>! <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>
    -John ... I float in liquid gardens
    UTC -7ąDS

  11. #11
    3 Star Lounger
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    Re: Attachments (2003)

    the main problem with inserting the hyperlink is that you cannot browse to it and must type the whole lot in .... much easier to browse to the file in explorer, copy the path and paste that in..... Still not as neat however as the option to Insert/Insert as link from the Open dialog box as was the case in earlier versions.

  12. #12
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    Re: Attachments (2003)

    I had the same feelings with RTF for years and have now changed back to using it! In XP, Microsoft finally built a feature which converts all RTF formats to HTML when it is being sent over the internet (this is the default). HTML format has a couple of problems - one which has been around for a while, the inablity to print the e-mail with attachments showing; no Print Preview (probably associated with first comment); and no AutoCorrect (newer versions). As long as you choose the Convert to HTML format or Convert to Plain Text Format options under Tools, Options, Mail Format, Internet Format..., RTF is ignored. When on an Exchange Server and for internal e-mails, I have found RTF better due to the problems mentioned above... cheers... trish

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