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  1. #1
    New Lounger
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    Auto Resource Assign? (2003)

    I have been tasked to find the most efficient use of resources in a project. Is there a way to have MS project automaticlly assign a resource from my pool (4 engineers) to the tasks? All tasks have been linked, and I have assigned each task a priority. Can Project now populate and level the tasks with resources?

    Thanks
    Andy

  2. #2
    Silver Lounger GARYPSWANSON's Avatar
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    Re: Auto Resource Assign? (2003)

    Andy,

    I am not using project 2003, however, in earlier versions it is not possible to automatically assign resources to a task. You still have to assign resources manually. You could set up a consolidated resource such as Engineer at 400% (i.e., you have 4 engineers) but then you will not be able to track the engineers separately.

    Once you assign resources to a task, you can have project level the task and review usage and availability.

    I think to do what you want, you would have to create each engineer as a separate resource and assign them as needed. Based on the task and resource setup parameters project could then schedule the tasks using the maximum units of the available resources among other items.

    <post#=403273>post 403273</post#> reviews the task setup that can effect how Project allocates resources. Once the resources are assigned to a task, project will allocate the resource usage based on how you set it up.

    Hope this helps. Way too many words for the morning. <img src=/S/coffeetime.gif border=0 alt=coffeetime width=32 height=48>
    Regards,

    Gary
    (It's been a while!)

  3. #3
    New Lounger
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    Re: Auto Resource Assign? (2003)

    Thanks Gary.

    I will end up prioritizing my tasks and filtering them by milestones, then manually asigning resoures to the tasks (Guessing who might be the best fit) then, leveling, and seeing where I can re-arrange people to get the most efficent duration. I was hoping project could evaluate my resources and task and assign a resource automaticly based on the who was available. (since all resources are considered equally skilled). I like the 400% trick. I will keep that in mind.

    I have several years experice working quite intensley with Project, but never really had to get into detailed Cost/resource issues. (90% of the projects I run are a duration: who what when sceneiros) I think over the next few weeks I will be haunting this board quite a bit. ...

    Regards,
    Andy
    MS

  4. #4
    Silver Lounger GARYPSWANSON's Avatar
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    Re: Auto Resource Assign? (2003)

    Andy,

    Thanks for the reply. I am not saying what you want can't be done but if you are trying to get the most efficient duration then try different task and resource settings. Setting the task as fixed duration yet effort driven may help. (As well as other combinations).

    I think project could apply resources based on who is available if you can prioritize the resources and the resources are assigned to the tasks.
    HTH
    Regards,

    Gary
    (It's been a while!)

  5. #5
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    Re: Auto Resource Assign? (2003)

    Here's the deal: I was given a scheudle by a team to help them illustrate what needs to be done and how many peopleit would take and how long..


    They had all the tasks entered, grouped by functionality, and linked to milestones. some had started already. I used the old trick of tagging each task with a unique ID to it 's eventual milestone sp I could filter on "Show me all tasks leading to ms 1). I then prioritized each task., ms task 1 got the lowest priority (to be done first) ms 2 tasks got the second lowest priority and so on...

    now, it looks like I will filter by the MS, assign a resource to each task, level it and then see if I got it correct (filter on each resource and see how thier work spreads and making manual adjustments).

    This seems to be a hit or miss approach. ... I was hoping there was a better way...

    anyhow thanks Gary. I apprecaite it.

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