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  1. #1
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    Footnote Pane text does not align at pg bottom

    In Word 2000, sometimes, (and I haven't been able to see a pattern), I find that the footnote pane does not align with the bottom of the text area. Thereafter, whatever I do, the extra space at the bottom does not go away. This space remains only at the bottom even if there is no footer and "footer from edge" in Page Setup is set to 0 pt. On occasion, I have managed to bottom align by pasting the entire text into another new file based on the same template. But this does not always work. I will try and attach a word file which displays this behaviour, but in the past I have never managed to attach anything to the postings. So there may not be an attachment if my attempt fails.
    Attached Files Attached Files

  2. #2
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    Re: Footnote Pane text does not align at pg bottom

    Are you trying to get your footnote to be at the bottom of the page (instead of an inch or two above the bottom)? I may need a little more clarification.

    On the document you attached, the bottom margin is set at .98" and the footer (from edge) section is set at .82" I changed the margins & footer setting on that document to .5" and it printed out just fine (no large gap at the bottom).

  3. #3
    BAM
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    Re: Footnote Pane text does not align at pg bottom

    Hi Rajesh.

    Just for grins, if you go to Tools/Options/Compatibility, is "Lay out footnotes like Word 6.x/95/97" selected? If so, deselect and see if the problem goes away.
    ~~~~~~~~~~~
    Cheers!

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    Re: Footnote Pane text does not align at pg bottom

    I tried what you suggested, but the space between the last footnote and the text bounday remains.

  5. #5
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    Re: Footnote Pane text does not align at pg bottom

    Thanks, BAM for your suggesttion. The Option wasn't selected, but just for grins [img]/forums/images/smilies/smile.gif[/img] I selected it, but nothing happened.

  6. #6
    BAM
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    Re: Footnote Pane text does not align at pg bottom

    Hi Rajesh,

    Well it was an idea anyway. :-)

    I spent a little time with the file you attached and tried just about everything, stripped/reset all the styles, stripped the headers/footers, recreated the footnotes, moved the footnotes, converted to endnotes and back again, reset the endnote separator, changed the paper size, margins, different font, you name it - I tried it.

    I created a new document and copied/pasted your text and set it up identical to what you had and of course the footnotes were fine. One thing I did notice was the amount of space after your footnote 1 text was the amount of space necessary for footnote 2 text.

    So all I could find was that it displayed the symptoms of the "wandering footnote" bug:
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Formatting/FootnoteOnDiffPage.htm>http://www.mvps.org/word/FAQs/Formatting/F...eOnDiffPage.htm</A>

    For example if I changed printer drivers (or remove the first line indent in the Normal style), the footnote text for the footnote 2 reference at the bottom of page 2 would appear on page 3.

    It is indeed strange!
    ~~~~~~~~~~~
    Cheers!

  7. #7
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    Re: Footnote Pane text does not align at pg bottom

    Thanks, BAM

    The things you have tried I haven't imagined trying.

    However, I could not emulate the following behaviour reported by you:

    "remove the first line indent in the Normal style...the footnote text for the footnote 2 reference at the bottom of page 2 would appear on page 3."

    The "wandering footnote" syndrome reports happily that Word 2000 has fixed the bug; my experience belies this to some extent. And note that the body text paras (indeed, all styles) are set with "exact" line spacing, which is supposed to solve the problem even in W97.

    I got round this by separately creating another template with the same page setup, using organiser to copy all styles, macros etc and then copy all text (except the last para mark) into the new file, and save it as a different template. But I am waiting when a document using this template will pose the same problem again.

  8. #8
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    Re: Footnote Pane text does not align at pg bottom

    Hi all,
    I'm experiencing the same problem (almost). I've had it with several documents, but it's inconsistent within those documents. I'm using Word97. I read all about the known bug of the footnote splitting and tried playing with paragraph definitions, but none of that applies here. I also checked out bewens suggestion. It's a dirty way to get the right result, but it will screw up a long and structured document. Taking this suggestion further, I think I can safely determine that the problem will recure within the same section.
    Also, in my documents this behavior is connected to the fact that a section break appears after the text with footnotes - on the same page, or in the space that would have been on the same page if there were no footnotes.
    There's another strange behavior to it. On my documents, the more lines I add to the footnote, the bigger the gap gets. On Rajesh's document the gap is always the same size.

    Any ideas?

    Thanks!
    Halo

  9. #9
    BAM
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    Re: Footnote Pane text does not align at pg bottom

    Hi Rajesh,

    I was using Word 97 when I looked at the document, so if you turn on the compatibility option, "Lay out footnotes like Word 6.x/95/97" then you might be able to reproduce the wandering footnote behavior.

    I don't know if you caught this in the article, but if you convert a Word 97 document to Word 2000, the compatibility option will be turned on. The same goes for Tools/Options/Save, and the "Disable features not supported by Word 97".

    <<I got round this by separately creating another template with the same page setup, using organiser to copy all styles, macros etc and then copy all text (except the last para mark) into the new file>>

    I copied all with and without the last paragraph mark to a new document and in both situations the footnotes were fine.

    It remains a mystery...
    ~~~~~~~~~
    Cheers!

  10. #10
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    Re: Footnote Pane text does not align at pg bottom

    Is there any way this mystery can be explained by referring it to someone in Redmond?

  11. #11
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    Re: Footnote Pane text does not align at pg bottom

    I think I've figured it out... not the logic, but the fix. First, some observations:

    (a) What you attached is a template, not a document. If you did not intend to save it as a dot file, then you may want to do some testing on your machine... but that's a whole other ball of wax. If you did intend to save as a dot file, you'll have less people opening your attachments for fear of a macro virus. Before I opened it, I set my security setting to high and I do have the latest definitions from NAV so I figured I was probably safe.

    ([img]/forums/images/smilies/cool.gif[/img] In a clean, generic document the footnote separators are all in "normal" style, your's aren't. You may want to change them (I did, but doubt it has much impact) for the heck of it.

    You may be having difficulties attaching files because after clicking Preview/Attach a File you preview a second time... This clears the attachment box.

    Now, on to what I found: Change your view to normal, then click on View / Footnotes. In the drop-down menu on the bar separating the main document from the footnotes look at your "Footnote Continuation Notice" -- for some reason it has 2 returns. By eliminating one, I got closer to the boundaries. By direct formatting the remaining paragraph's line spacing attributes to Exactly 1pt, I got to the edge. So, it seems that Word is making room for that notice for the bottom-most footnote on a page, even if a continuation isn't being utilized. Since you don't intend to have a notice (there not being any text in the file you attached), I'd go with the work-around I used.

    As I said, I figured out the how... Why? Who knows! <img src=/S/grin.gif border=0 alt=grin width=15 height=15>
    Karen

  12. #12
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    Re: Footnote Pane text does not align at pg bottom

    Yes, you have the how figured out alright, Karen. I tried what you suggested and it worked out just fine -- I have to live with a 1point space, which is much better than the 24 pts that there was earlier. Thanks a heap. I hope we eventually figure out the Why as well.

    As for your preliminary observations,

    Yes, what I attached was a template, not a document, and I erred in not saying so clearly, but instead saying that I have attached a Word file. However, I made sure that all macros were deleted from the template before I posted it, lest it create a scare. So you would have been safe even if you hadn't got NAV. But your point is acknowledged. Besides, I had before me an example of something which happened off and on, which I had no explanation for. And this happened when I was developing a template. In Word, I cannot save a .dot file in any other format. So I was constrained to post the .dot file.

    In a later posting on the same thread, I wrote,

    <<I got round this by separately creating another template with the same page setup, using organiser to copy all styles, macros etc and then copy all text (except the last para mark) into the new file, and save it as a different template. But I am waiting when a document using this template will pose the same problem again.>>

    This made it clear that I had posted a template.

    As for the second observation, yes, I do not apply the Normal style to the footnote separator. This is because I have a specification which needs a separate standard leading for the separator, which is the same as the footer style.

    Your third tip, as also the note of caution while attaching templates, I will remember when I next attach any file.

    Thanks again.

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