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  1. #1
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    Returns holding Style (Word 2000)

    Hopefully somebody out there can help! When inserting Page Breaks before certain Styles (ie Captions, Headers), sometimes the page break itself takes on that style rather than the "normal" style. The problem appears to reside in the carriage return before the Page Break and before the problematic style. When I try to delete the return before the page break, the subsequent text loses the style and following text may also change style. This, of course, does not happen consistently either within the document or in other documents but rather appears to be a random thing.

    I have tried:
    deleting the return and inserting another return
    copying a return from elsewhere in the document and pasting it over the problematic return
    inserting another return before the page break and then deleting the return that follows the page break
    changing the styles so they are all Normal and then reapplying the proper format (ie Caption)
    inserting a section break (page) before the page break and then deleting the page break

    If someone can please help me with this, I would very much appreciate it!

    Thanks.

  2. #2
    Uranium Lounger
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    Re: Returns holding Style (Word 2000)

    Hi Leslie:
    I don't have earlier versions to test, but I believe that Word 2000 changed the "rules" about what formatting a paragraph takes when you delete a paragraph mark. The style is carried in the paragraph mark at the end of the paragraph. If you delete it, logically the paragraph should then be controlled by the style of the following paragraph. Section breaks work the same way. However, generally a user expects the style of the 2nd paragraph to become part of the first paragraph. So Word 2000 made this happen. The formatting of the deleted paragraph mark "jumps" to the next paragraph mark.

    When you insert a page break, you should position the cursor at the beginning of a paragraph, & you should not have your formatting change, nor will you introduce an extraneous paragraph mark. If, instead, you position the cursor at the end of a paragraph (which is in front of it's paragraph mark) & then insert the page break, you will insert an additional paragraph mark before the second paragraph. This contains the same formatting as the first paragraph, although there is no text. If you delete it, it's formatting "jumps" to the second paragraph.

    Hope I've explained this clearly. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

  3. #3
    Super Moderator jscher2000's Avatar
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    Re: Returns holding Style (Word 2000)

    Sometimes it is useful to think of hard page breaks and section breaks as a property of the paragraph that follows them (e.g., like the paragraph formatting property "page break before"). Interestingly, this is how StarOffice/OpenOffice.org handles page breaks.

  4. #4
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    Re: Returns holding Style (Word 2000)

    Thank you both for replying. My description of the problem needs some clarification, so I have attached a test doc.

    I am viewing the document in either Normal or Outline so I can see the Styles. Because of our publishing requirements, the page break can't have Caption or Heading styles attached to it. I have tried the solutions with the returns that I listed in the original post, without success. I have tried adding an extra page break before the return in the first paragraph, and have also tried adding an extra page break before the text in the second paragraph. The result is the same in that when I delete the page break with the Caption style, the text following (which needs to be Caption), loses its formatting. If I apply Normal formatting to all the text and then reapply Caption to the Caption text, the return changes also. That's why I believe the return is the problem - but I could be totally wrong on this! <img src=/S/confused.gif border=0 alt=confused width=15 height=20> fyi If we use Section Break (Page), it also retains the Caption style, but will allow us to subsequently change just the style of the Section Break to Normal without affecting the following text.

    Any additional help with this would be appreciated. It is not a consistent problem, but obviously we are doing something wrong somewhere - or could it be Microsoft . . . . .?

    Thanks again.
    Attached Files Attached Files

  5. #5
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    Re: Returns holding Style (Word 2000)

    Hi Leslie:
    I took a look at your attachment. As Jefferson said, the page break is part of the paragraph which follows it. You cannot change the style name that appears in the stylebox when the cursor is on the page break without also changing the style of the following paragraph.

    When I delete the page break in your attachment, the paragraph following it retains the Caption style. If you delete the first paragraph mark, you are essentially making the two paragraphs one & they will have the same style...just as if the page break were not there. Why do you need to delete the first paragraph mark?

    Incidentally, if you are placing page breaks before each caption, why don't you just define the Caption style to have a page break before.

  6. #6
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    Re: Returns holding Style (Word 2000)

    Hi Phil

    We need to keep the page break, but it can't have Caption Style attached. Unfortunately, not all Captions start a new page, just once in a while. I think from your first paragraph that we are out of luck in having the page break NOT retain the caption style. I guess the way to do it is to use the Section break (page) instead of just Page break - that way we can format the break as we want.

    Thanks again for all the help. Woody's Lounge is a lifesaver.

    Lesli

  7. #7
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    Re: Returns holding Style (Word 2000)

    Hi Leslie:
    One more thought. You could have a new style (e.g. CaptionBreak) based on the Caption style, but with the paragraph attribute of 'page break before'. You would use it only when the captions would start a new page. If you had a TOC built from it, you could include both styles, something like:

    { TOC h z t "Caption, CaptionBreak" c }

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