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  1. #1
    Lounger
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    Outlook Contacts (2003)

    I have complete access to someone else's Contact folder and would like to set
    it up so that it searches for the e-mail address in that folder. How do I
    add someone else's Contact list to the address book lookup list. I know
    how to put my own personal contacts in the list but not someone else's.
    Thanks.

  2. #2
    Uranium Lounger
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    Re: Outlook Contacts (2003)

    Interesting question. I assume you are on Exchange Server? How have you tried to do it so far?
    -John ... I float in liquid gardens
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  3. #3
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    Re: Outlook Contacts (2003)

    I am on Exchange. I have tried to open additional mailboxes through the Exchange Server so their mailbox shows up under Mail Folder. But I can't seem to get it to show up in the list of mailboxes I can search. Any ideas?

  4. #4
    Uranium Lounger
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    Re: Outlook Contacts (2003)

    Larry, I don't know if it can be done on another users Folder, but I haven't ever tried. Did you first try to add the target Contacts Folder through the 2003 Outlook Contact Explorer view by using the Open Shared Contacts | Name, and then selecting the other user's Inbox? What happened?

    If we can't get it to work, you may have to have the other user export it to a PST and send it to you, but your copy will be static.
    -John ... I float in liquid gardens
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  5. #5
    3 Star Lounger
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    Re: Outlook Contacts (2003)

    Try right-clicking on the folder name ... go to properties and choose the outlook address book tab and make sure the box is ticked to show it as an email address book

  6. #6
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    Re: Outlook Contacts (2003)

    Karen, this is for a Contacts Folder in another user's mailbox. Can you give step-by-step, cradle-to-grave instructions on how to do it?
    -John ... I float in liquid gardens
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  7. #7
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    Re: Outlook Contacts (2003)

    Karen, I thought about that but the "Outlook Address Book" tab does not show up.

  8. #8
    3 Star Lounger
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    Re: Outlook Contacts (2003)

    Will check it out at work and post back (no exchange here at home)

  9. #9
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    Re: Outlook Contacts (2003)

    Thanks Karen. Any ideas would be appreciated

  10. #10
    WS Lounge VIP rory's Avatar
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    Re: Outlook Contacts (2003)

    Have you tried doing File-Open-Other User's Folder... then choose the folder and search in there? Works for me using someone else's inbox.
    HTH
    Regards,
    Rory

    Microsoft MVP - Excel

  11. #11
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    Re: Outlook Contacts (2003)

    I can open the address book but what I am looking to do is have the ability to create an e-mail, type in the name, press Alt-K and have it look in that person's address book.

  12. #12
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    Re: Outlook Contacts (2003)

    I know that I can that but I still can't have that address book as part of the search list when sending an e-mail

  13. #13
    WS Lounge VIP rory's Avatar
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    Re: Outlook Contacts (2003)

    Larry,
    I have just been discussing this with our Exchange guy, and doing some testing since he has access to about 6 mailboxes, and it doesn't appear to be possible to do what you want as you can't add the other contacts folder as an address book. You can only get the address by opening the other contact folder and then starting the email from there - any additional recipients you add will come from your usual address books. This is using OL2002 on Exchange 2000 so I don't know if it has changed in 2003. Your other option is to copy all his contacts.
    Hope that helps.
    Regards,
    Rory

    Microsoft MVP - Excel

  14. #14
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    Re: Outlook Contacts (2003)

    Thanks Rory. Not the answer I wanted to hear but what I had experienced myself. Appreciate you following up with me.

  15. #15
    Uranium Lounger
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    Re: Outlook Contacts (2003)

    Your other option is to ask your IS folks to set the list up as either:

    a public Address List, which is like a GAL, but not Global. We used to have a load of Divisional Address Lists on our server, but it got pointless. (We went through a lot of restructuring and maintaining them all would have been a waste of time.) You'll need Exchange Server Admin to set it up and you'll need to go through Server Admin for maintenance of the List.

    or

    it appears that one of the Contacts Folders in Public Folders is available to me as an Address List, so you might see if you can go that route. You'll still need Exchange Server Admin to set it up, but with the right Permissions you and other Permitted Users should be able to directly maintain it.

    I don't do or know the Server side, so you should take my advice as ignorant user observations. <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15> Perhaps Rory can advise further.
    -John ... I float in liquid gardens
    UTC -7ąDS

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