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  1. #1
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    Embedded Links (2003)

    Embedded project links seem to

  2. #2
    Silver Lounger GARYPSWANSON's Avatar
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    Re: Embedded Links (2003)

    When you say the projects are kept on a common drive, do you mean on one computer everyone accesses or on a network where various people can access it from different computers networked together?
    Regards,

    Gary
    (It's been a while!)

  3. #3
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    Re: Embedded Links (2003)

    Hi Gary
    The common drive is a server where the items are kept. The folder itself where the file is kept has an access restriction where 3 people have access to. We do not have Microsoft Sharepoint yet. Could this have anything to do with it?
    Thank you

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    Silver Lounger GARYPSWANSON's Avatar
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    Re: Embedded Links (2003)

    Rhonda,

    I am not sure about sharepoint as I am not using Project Server. However, in other versions of project, there is a Link to Project checkbox that needs to be checked for linking to inserted projects.

    However, you say the inserted projects keep dissappearing. Any chance users are opening the subprojects and saving them as a new name?

    When the subprojects dissappear, are they totally gone in the Master Project or does one line still exist for them?

    Also take a look at your network to ensure that it hasn't " hiccupped" causing you to sever the link to the subproject.

    You may also want to check the security setup on the network folder where the subprojects are kept. You might be having a conflict there if the users accessing the folder have read only access and it should be read write.

    Just my <img src=/S/2cents.gif border=0 alt=2cents width=15 height=15>
    Regards,

    Gary
    (It's been a while!)

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    Re: Embedded Links (2003)

    Hi Gary
    I've received the following responses to your questions:

    Any chance users are opening the subprojects and saving them as a new name?
    No. Limited users have access (controlled by dedicated resources). Even if they are saved as a new name, the original would still be there and linked.

    When the subprojects disappear, are they totally gone in the Master Project or does one line still exist for them?
    One lines still exists

    The security setup on the network folder where the subprojects are kept.
    All users with write access have write to all levels within the tree structure. This was this first thing we checked.

    We're hoping that it could be the server, but our IT department suggests that it's not.

    Any advice?
    Thank you very much for your assistance thus far!
    <img src=/S/catty.gif border=0 alt=catty width=19 height=18>

  6. #6
    Silver Lounger GARYPSWANSON's Avatar
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    Re: Embedded Links (2003)

    Rhonda,

    You prior post stated:
    When the subprojects disappear, are they totally gone in the Master Project or does one line still exist for them?
    One lines still exists


    The "One line still exists" provides a valuable clue. When maintaining inserted projects in earlier versions of project, if the project name is deleted in the source project area on the advanced tab of the Task Information dialog box, the link between the two projects is severed and the inserted project task becomes a single task with the default 1 day duration.

    It this is happening and nobody is deleting, renaming, moving, etc., the inserted projects, then you need to check your settings for the inserted projects to determine why MS Project thinks the subproject was deleted OR check with your IT department with respect to what happens overnight while the system is backed up or when maintenance occurs and the projects seem to disappear. Also check the linked project path to see if somehow this is effected during maintenance. Somehow, the links are being severed to cause project to believe the projects have been deleted.

    Any chance that when you open the project you receive an error message that MS Project can't locate the file for the subproject and you have to re-insert the path to the project?

    I would test this by creating a dummy Master project and subproject that only you have access to and insert the subproject into the Master project and wait for this to occur again. Use the same folders / drives to save this project as the Master that has problems. Then if the files in the problem master project disappear again, you can see if it occurred in the dummy project. If it occurred in the dummy project as well then the issue is most likely a network issue. If it did not occur in the dummy project but did occur in the master project, then the issue is either with the project settings or someone is deleting the links to the subprojects.

    HTH
    Regards,

    Gary
    (It's been a while!)

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