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  1. #1
    Star Lounger
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    Hiding Images from Printing (2002)

    Hi,

    I am trying to copy the set up of a document which is being used for creating a mail merge for labels. The idea is that the merged labels will be printed onto paper with a pre-printed letter head. So, to illustrate how the labels will appear when printed, the Word document has the pre-printed letterhead as an image in the header and footer. The trick is that when you go to print the document the image in the header and footer does not print.

    I cannot work out how this has been done! There is a check box in Tools, Options on the Print tab for printing hidden text, but this makes no difference to this document, so it must be controlled by something else.

    Any ideas?

    Thanks, Laurie

  2. #2
    Plutonium Lounger
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    Re: Hiding Images from Printing (2002)

    The Print tab of Tools | Options... also contains a check box "Drawing objects". Does the setting of this check box make a difference?

  3. #3
    Gold Lounger
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    Re: Hiding Images from Printing (2002)

    On TOOLS | OPTIONS | PRINT, there is a DRAFT OUTPUT check box. This does not print the image, but i'm not sure if it will affect the merge!!!
    Give it a try!
    Regards,
    Rudi

  4. #4
    Star Lounger
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    Re: Hiding Images from Printing (2002)

    Hi Hans,

    No, I'm afraid that has no affect either. The reason it has been done this way, is so that it is outside the users' control and doesn't require them to have the appropriate setting.

    It's just a question of how!?

    Thanks again, Laurie

  5. #5
    Plutonium Lounger
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    Re: Hiding Images from Printing (2002)

    Could you post (a copy of) the document? That would enable Loungers to investigate it. Remove sensitive information, if any, and create a zip file if it is too large (the maximum size for an attachment to a post is 100 KB).

  6. #6
    Star Lounger
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    Re: Hiding Images from Printing (2002)

    Hi,

    OK, here is the document. I took out a load of images to make it small enough to attach, but hopefully you'll get the idea. If you can't see the image when you first open, go to Tools, Options, View tab and choose Hidden Text.

    Many thanks, Laurie
    Attached Files Attached Files

  7. #7
    Gold Lounger Rebel's Avatar
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    Re: Hiding Images from Printing (2002)

    There is no content in the header (at least that I can see).
    John
    A Child's Mind, Once Stretched by Imagination...
    Never Regains Its Original Dimensions

  8. #8
    Super Moderator jscher2000's Avatar
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    Re: Hiding Images from Printing (2002)

    The floating image of the frog in the header is anchored to a paragraph styled as hidden text. Apparently the drawing object obeys the setting for the anchor, and if you suppress hidden text for printing (as most people do), no frog will be printed. However, many people do view hidden text in Normal and Print Layout view, so they will see the frog (many but not all). Does this help explain what you see in your other document?

  9. #9
    Gold Lounger Rebel's Avatar
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    Re: Hiding Images from Printing (2002)

    Using W2003, why am I seeing the frog in the left margin opposite the table ?
    John
    A Child's Mind, Once Stretched by Imagination...
    Never Regains Its Original Dimensions

  10. #10
    Super Moderator jscher2000's Avatar
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    Re: Hiding Images from Printing (2002)

    You are seeing the frog because he wants to be seen. <img src=/S/grin.gif border=0 alt=grin width=15 height=15> The frog is a floating shape set to appear at that point in the left margin of the header, which naturally appears on every page. If you turn off viewing of hidden text (Tools>Options..., View tab, clear Hidden Text checkbox), you should no longer see the frog in Print Layout view. At least, that's what happens in Word 2002.

  11. #11
    Star Lounger
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    Re: Hiding Images from Printing (2002)

    Hi,

    Jscher2000 - that's it, you've got it!! The paragraph in the header has been formatted with Hidden text. Quite a clever trick to remember.

    Thanks so much. Everybody in the office now thinks I'm really clever!

    Laurie

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