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  1. #1
    2 Star Lounger
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    Cutting Through Back-Up Confusion (Outlook 2002, SP3)

    After using Outlook a little more each day, I now realize that my entire calendar and e-mail corresponce are in a single program.

    I nosed around in the archive for an easy way to back it all up at once (and restore it, if necessary), but the threads about automatic back-up and removing "hooks" from other programs each time, e.g., my pda, just confused me. (Okay, it doesn't take much.)

    Can anyone tell me where to find the steps for doing this?

    Thank you.

    Neal

  2. #2
    Plutonium Lounger
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    Re: Cutting Through Back-Up Confusion (Outlook 2002, SP3)

    Almost everything (e-mails, appointments, contacts, ...) is stored in a file with extension .pst; if you did a default installation, it will be called Outlook.pst. You can find its exact name and location as follows:
    - Select File | Data File | Management...
    - Look for an item named Personal Folders.
    - The Filename column will show the path and file name.
    You can backup this .pst file (for example to a CD or DVD).

  3. #3
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    Re: Cutting Through Back-Up Confusion (Outlook 200

    That's perfect!

    I've found the file. But every time I try to copy it, I get an error message telling me that the process can't access the file because another process has locked a portion of the file.

    Also, the file is bigger than a single CD. Can I compress it (WinZip) and store it on the CD that way?

    Thanks.

    Neal

  4. #4
    Plutonium Lounger
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    Re: Cutting Through Back-Up Confusion (Outlook 200

    Is Outlook active when you try to copy it? You should close Outlook (and all e-mails) before copying the .pst file. And yes, you can zip it.

  5. #5
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    Re: Cutting Through Back-Up Confusion (Outlook 200

    I thought I'd closed it. But I'd forgotten about the open e-mails.

    It's working now.

    Thank you.

    Neal

  6. #6
    Plutonium Lounger Leif's Avatar
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    Re: Cutting Through Back-Up Confusion (Outlook 200

    Just a quick reminder - if you need to restore it from CD, copy it to your HD then right_click > Properties and remove the Read Only attribute, or Outlook won't be able to open it.

  7. #7
    Plutonium Lounger Leif's Avatar
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    Re: Cutting Through Back-Up Confusion (Outlook 200

    Almost forgot - you may wish to backupup more than just your .pst:

    Q287070 OL2002: How to Back Up, Restore, or Move Outlook Data

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