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  1. #1
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    Word v.s. PPT (Office 2003)

    Is there some way I can convince a stubborn boss who DOESN'T KNOW: that Powerpoint is significantly better at handling graphics than word, in the absence of a publication program such as Quark? I am designing graphic-heavy training manuals and word s**cks. She insists that everyone uses Word. That it's the standard. That's it's professional. That if only I master it then I'll be able to do it. Right. <img src=/S/beep.gif border=0 alt=beep width=15 height=15>

    Thanks.

  2. #2
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    Re: Word v.s. PPT (Office 2003)

    What kind of graphics do you mean? Screenshots, diagrams, ...?

    Word and PowerPoint basically share the same graphics tools, but since each slide in PowerPoint is a self-contained item, as opposed to Word, where text flows from page to page, working with graphics is easier in PowerPoint. On the other hand, PowerPoint lacks many features that are very useful in manuals, such as creating an index, a table of contents, automatic caption numbering, cross references etc.

    If you need to create complex diagrams, you might consider creating them in PowerPoint, then copying the result into a Word document. That way, you can combine the strengths of both programs.

  3. #3
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    Re: Word v.s. PPT (Office 2003)

    Yes, good suggestion!

    Thanks Hans.

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    Re: Word v.s. PPT (Office 2003)

    I'd also point out the obvious to the boss, that NOT everyone uses Word. That it's NOT the standard, NOT even standardized over different versions. That "professional" is a function of how well the documentation is crafted, NOT the presentation tool used.

    If "standard" is her main concern here, then .PDF is a more obvious choice. It also provides for a convenient TOC pane, for easy navigation through a manual.

    Does the concern over "handling graphics" stem for the overall layout issues, or from the content of the graphics themselves? For instance, if I need to include something like a network diagram or hierarchical chart, I'll draw it using purpose-built software, then embed it in the document, rather than trying to fiddle with the Office drawing layer.

    Lots of things to consider here.

    Alan

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    Re: Word v.s. PPT (Office 2003)

    She may have more trouble convincing her boss to go with the .pdf format than you would think. Earlier this year I was looking for a new job and had saved my resume in a .pdf format, thinking it would prevent me from having any difficulties that may come up such as maybe not everyone uses Word, how things print on different printers, fonts used, the ugly lines correcting spelling and grammar, etc. Every headhunter I sent my resume to asked me if I could resend it to them in Word format instead. I couldn't believe it.

    Sometimes you just can't do anything to change a mind that doesn't want to be changed...

  6. #6
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    Re: Word v.s. PPT (Office 2003)

    > Every headhunter I sent my resume to asked me if I could resend it to them in Word format instead.

    This could be because they planned to insert the text into their own "Presented my your best friend, me" template. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

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    Re: Word v.s. PPT (Office 2003)

    After all this we are going with Publisher. Gave me a graceful out and frankly it does what I need. The table in the conference room went from a glowing red hot to a cool, tepid blue! I'm surprised computer technology still raises hackles in this environment, but I guess there's always someone to convince.

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