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  1. #1
    2 Star Lounger
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    How best arrange saved messages (2003)

    I switched from OE, where I had several folders to save email messages from senders. I labelled the 'brother, sister, Joe etc. I see that in Outlook, you can arrange all messages in the inbox various ways, such as 'from' which would let me access messages by sender direct from the inbox. This would eliminate a lot of folders, which probably doesn't accomplish much. I'm curious how others handle saved messages in Outlook and what they have found to be most usable..

  2. #2
    Plutonium Lounger
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    Re: How best arrange saved messages (2003)

    Here is my <img src=/S/2cents.gif border=0 alt=2cents width=15 height=15>

    The best way to organize mails depends on the situation, and on personal taste, of course. I don't use my Inbox for permanent storage; I use it as a kind of "to do" list - items in my Inbox are ones I have to react to or act on in some way. I have a series of folders under 'Outlook Today' organized by subject, because that fits the way I work best, but there are many other ways to arrange them, of course - by month or by sender, for example. When a folder gets crowded, I split it, or create subfolders - I try to keep the number of items in each folder manageable.

  3. #3
    Uranium Lounger
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    Re: How best arrange saved messages (2003)

    There's no one "best way". Outlook provides PST's (you can use more than one at a time), Folders, Categories, Flags and Color Coding as the primary ways to discriminate between items; what you should use depends on the complexity of your needs. See <!post=this thread,309200>this thread<!/post> for some discussion.

    Outlook also has Server Mailbox (if you are on Exchange) and PST Archiving capabilities that can set application-wide and fine-tuned at the Folder level, there's some discussion on archiving strategies in <!post=this thread,372436>this thread<!/post>.
    -John ... I float in liquid gardens
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