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  1. #1
    New Lounger
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    Meeting Resources Showing as Locations (Outlook 2000)

    I used to think it was handy that Outlook automatically entered an invited meeting Resource in the Location box on the Meeting form - until we added laptops and projectors to our list of available Resources. If I select a conference room, laptop and projector as Resources, all three appear in the Location box.

    Are there any parameters I can set to either eliminate any Resources from automatically being filled in as Location, or maybe even only showing the first one? How do others cope with this "feature?" Thanks! ~Carol

  2. #2
    Platinum Lounger
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    Re: Meeting Resources Showing as Locations (Outloo

    What you could possibly do is configure a resource containing all 3 items. Unless, however, you have a surplus of (say) laptops, I don't think Outlook could handle the laptop being booked out without "inviting" it to the meeting. Outlook is basically a flat database (like Excel). What you are looking for is really in the realms of a relational database, like Access. Conceivably, you could hold your resources inside an Access database, and book them out via accordingly. I suspect, however, that the overhead involved in setting that up would be too cost-intensive. HTH
    Gre

  3. #3
    5 Star Lounger
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    Re: Meeting Resources Showing as Locations (Outloo

    We have cameras , laptops, cellphones, andLCD projectors avaiable for sign out for our employees. We looked at booking them as resources, but it seemed orverly complex, so we just created a new public calendar, and instructed everyone to sign out equipment by making a new apointment, and including their name and equipment signed out on the subject line, and where it was going on the location line, and the duration of the apointment is the apointment start/end times.

    Later, I'll get fancy and make a special form for it.

    Seems to work out OK for us, but we have only a dozen or so pieces, under a hundred employees, and the are pretty receptive to cooperation in things like this. Your Mileage May Vary.

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