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  1. #1
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    Document bigger than expected (2003)

    My partner and I today finished working on a rather large document

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    Re: Document bigger than expected (2003)

    Hi Lucas

    You could try the Office 2003/XP remove hidden data add-in from Microsoft to delete the metadata.

  3. #3
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    Re: Document bigger than expected (2003)

    It is NOT safe to edit the document if you opened it as "Recover text from any file" - you probably won't be able to open and edit it as a Word document any more!

    You can remove some of the metadata by opening it (as a Word document), selecting Tools | Options..., activating the Security tab, ticking the "Remove personal information from file properties on save" check box, clicking OK, and saving the document.

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    Re: Document bigger than expected (2003)

    > What can I safely delete from this ...
    I'd start off by removing my authorship (grin!).

    Out of interest: What happens if you close this bloated document, and then in a new document choose Insert, File, and import the entire document to a new document? Does your version of MSWord shed a lot of the bloat, or do you end up, still, with a 7MB document?

    I'm thinking that you'd perhaps want to retain some of the stuff that's in there, such as the latest change, perhaps, but not the terribly archaic changes from 1993 or whenever.

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    Re: Document bigger than expected (2003)

    I did as you suggested and inserted the entire file into a new document. The new document is exactly the same size as the original.

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    Re: Document bigger than expected (2003)

    Thanks for taking the time to experiment. There's not much discussion on document bloat, not as much as there is on template bloat over in the VBA forum.

    I'll watch/listen with interest to learn just what it was that blew you up to 7MB.

  7. #7
    Plutonium Lounger
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    Re: Document bigger than expected (2003)

    You might try compressing the pictures:
    - Fist, make a backup copy to be on the safe side.
    - Select any picture in the document.
    - Select Format | Picture...
    - Activate the Picture tab (if necessary)
    - Click Compress...
    - You can compress the selected picture or all pictures in the document, and optimize for the screen or for the printer.

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    Re: Document bigger than expected (2003)

    I have seen a possibility you could try with a copy of the document.
    Save a copy in .RTF format, close and reopen it, resave it as a Word document.

    Another possible is to Select All, then copy/ paste into a new blank document (as opposed to inserting as a file).

    Alan

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    Re: Document bigger than expected (2003)

    If you have a external copy the photos, try resizing them to a much smaller resolution and file size. Then delete the ones in the Word file file and reinsert the smaller ones. Might also try changing the file type to a "gif" which will be smaller yet.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Document bigger than expected (2003)

    The "Recover Text" filter may be showing you characters that it extracted from the binary code of the images. This would explain at least some of the gibberish.

    Word has many formats for storing inserted images, the least efficient being an embedded photo editing program object. Select one of your images (assuming they are inline images) and press Alt+F9. If you get a field code, you can almost certainly save space by converting it to an ordinary picture. Simply press Ctrl+Shift+F9 to "unlink" the field, which will convert it to a picture. Hope this helps.

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    Re: Document bigger than expected (2003)

    I agree with Jefferson, that the unrecognizable text is likely from the images.

    As to the graphics I haven't used the neat compress tool Hans mentions and will try that as part of my next try at reducing files sizes, but I've seen files drop to roughly 50% of their original size simply by going through and one by one, select the picture and cut it, then use Edit / Paste Special / Picture to paste it. This is particularly true if the original format of the pix is jpg or bmp.

    Good Luck!
    Karen

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