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  1. #1
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    normal.dot revise & rollout (Word 2003)

    We have a situation here where it is desired to make changes to the normal.dot such as the default font style etc. I know how to do it individually but to save time, it was thought we could make the changes to one normal.dot and then transplant copy to the other machines. However, in trying to do so, we're getting errors that the normal can't be opened and after "fiddling" around and trying several things including saving the open screen over the normal.dot on the local machine, the error goes away. Now, unfortunately we're getting reports that some of their functionality has gone away. What do we need to do to be able to avoid editing the normal.dot on each and every machine?

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    Bronze Lounger IanWilson's Avatar
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    Re: normal.dot revise & rollout (Word 2003)

    Can you be a bit more specific about what you mean by 'some of their functionality has gone away'? And what did you mean by 'saving the open screen over the normal.dot'?

    Ian

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    Super Moderator jscher2000's Avatar
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    Re: normal.dot revise & rollout (Word 2003)

    The normal.dot template can be kept in use by hidden sessions of Winword (perhaps opened by Outlook), so it's not always possible to free up access to the file by closing all visible Word windows. This could explain part of the problem.

    To change Normal.dot without losing AutoText and other user-specific content, you could create a macro or script that would: (1) open the template directly and (2) apply the changes and (3) save and close the template. Alternatively, you could use the Organizer to overwrite selected styles in the Normal.dot template (e.g., Normal style). I can't recall whether you can automate the Organizer dialog, but I think it might be possible. (Remember to copy three times if you have styles dependent on one another...)

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    Re: normal.dot revise & rollout (Word 2003)

    It is generally considered poor form to replace the users own Normal.dot template because of the functionality that they may have added to their own installation of Word (which is usually located in their own Normal.dot). This explains the complaints about missing functionality.

    If you want to change their normal then you should use a macro to open their template and alter the style. To roll this out perhaps the administrators can run a script on the machines on the network.

    The best option is to wean users off the use of Normal.dot for creating new documents by providing robust, standardised templates located in a workgroup template location. This way you get a centrally managed template location and documents that are consistent across the organisation.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: normal.dot revise & rollout (Word 2003)

    <img src=/S/hello.gif border=0 alt=hello width=25 height=29> Welcome back!

    One of the other options you may wish to explore (if you are using WinXP or Win2K Servers and Active Directory) is the use of admin templates. Many items (though admittedly not everything) can be set using policies assigned to the OU. This is very helpful for dangerous items such as turning off fast saves and setting the default style area width. You don't mention what version of Word. There are several articles at MS TechNet which may be worth exploring and I would suggest a general search for Office Admin Templates. A list of items which can be controlled this way for Word2000 is available here.
    Karen

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    Re: normal.dot revise & rollout (Word 2003)

    Hi Karen!

    Thanks to you and the others for this info. It gives me what I needed. This is for an office doing a brand new roll out so the users have no investment in their normal.dot. They wanted to change their default font in their normal.dot to be arial 12 point, add first page different and page numbering on the bottom center, underline tab spaces - more than should be done to the normal and better approached with a separate template. This environment is brand new to Word so they are still operating under WordPerfect logic. If any of the rest of you have gone through that change, you know what they're going through. [img]/forums/images/smilies/smile.gif[/img] Some of Word's concepts are very foreign and take time to acclimate to.

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    Super Moderator jscher2000's Avatar
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    Re: normal.dot revise & rollout (Word 2003)

    Just a footnote: if they are using standard WORLDOX footers, it is best to position the page number with a centered tab so that the footer inserts at the left margin before the tab. If they change the margins, the page number will be "off center," but hopefully they won't be changing it too often...

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    Re: normal.dot revise & rollout (Word 2003)

    Changing from WordPerfect to Word? I know what they are going through, and it is a self-inflicted injury. I am fluent in both and I know that WordPerfect is for word-processing, but Word is for atoning for the sins of a past life. Must be a past life, there is not enough time in one life to commit enough sins to deserve Word.

  9. #9
    Super Moderator jscher2000's Avatar
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    Re: normal.dot revise & rollout (Word 2003)

    Once you are assimilated, which can take a few years, it doesn't seem so bad at all. <img src=/S/smile.gif border=0 alt=smile width=15 height=15> I switched in 1993, when our office switched to Word for Windows version 2.0c. The programmability made it at first tolerable and later preferable to WordPerfect 5.1 for Windows, which had all sorts of problems of its own.

    By the time I started using Word 97, in 1997, I was mostly happy with the product. The change in the macro language from WordBasic to Visual Basic for Applications that occured with the release of Word 97 was a big headache, I started at the back of the class again, but in the long run it has been useful for learning its close cousin VBScript and programming ASP pages.

    I'm not sure I could say the same thing if I had used WordPerfect for the past 12 years... maybe I would be a word processor? <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>

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    Re: normal.dot revise & rollout (Word 2003)

    You poor lost soul, come back to WordPerfect and find what you have been missing!

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    Super Moderator jscher2000's Avatar
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    Re: normal.dot revise & rollout (Word 2003)

    No, really, it's better over here on the dark side. <img src=/S/wink.gif border=0 alt=wink width=15 height=15>

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