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  1. #1
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    Word offers to merge with old document (MS Office

    This is a question on a relatively minor topic. I've been looking all through the configurations on Word 2002 and cannot find how to modify the following behavior.

    When I open a document Word will offer to merge it with another document that is not open that it thinks may be connected in some way. Sometimes Word's guess is not bad, most of the time there's no connection. However, I'd like to turn that feature off. If Word merged two documents and I inadvertently allowed it save, the problems could be huge, possibly necessitating a restore from a backup. I suspect this may be associated with "smart" formatting, but I'm somewhat confused as to what changes to make in order to disable this feature.

    Thanks a lot for any suggestions.

    --Bob <img src=/S/flags/USA.gif border=0 alt=USA width=30 height=18> <img src=/S/flags/California.gif border=0 alt=California width=30 height=18>
    -Bob Harris
    "Seek Simplicity, Then Mistrust It!"


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    Super Moderator jscher2000's Avatar
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    Re: Word offers to merge with old document (MS Off

    Woody's Office Watch had an article on this; I think it would be in the archives. The only part I really remember is that you can disable a feature in Outlook that relates files you open from your email back to files on your system. This is under Tools>Options..., General tab, E-mail Options... button, Advanced E-mail Options... button, "Add properties to attachments to enable Reply with Changes." Without that information embedded (which you can see in Word's File>Properties... dialog, Custom tab), I don't think Word will recognize the family relationship.

  3. #3
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    Re: Word offers to merge with old document (MS Off

    Thank you very much for that! This is an example of the arcane settings that this group can explain like no one else. I read most, if not all of Woody's Office Watch, but I did not remember that one! I'll look through the archives to see if I can find it. Meanwhile, I have made the change you suggested and will see what happens.

    Who the heck would have though to look in Outlook. But once you explained it, it made sence. After all Outlook, in my case anyway, uses Word as the email editor. So, there you are.

    Thank you again for this reply.

    --Bob <img src=/S/flags/USA.gif border=0 alt=USA width=30 height=18> <img src=/S/flags/California.gif border=0 alt=California width=30 height=18>
    -Bob Harris
    "Seek Simplicity, Then Mistrust It!"


  4. #4
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    Re: Word offers to merge with old document (MS Off

    Just as an addendum to what Jefferson advised, any documents which you have already sent out will retain that relationship. Changing the setting will affect only affect documents you send from this point forward. There's also a setting in Word. Go to Tools / Options / Security tab and uncheck the "Store random number to improve merge accuracy" setting.

    When that setting is enabled, a random number is stored in the metadata of the file as a custom property, along with the e-mail address of the sender... and I think the recipient too. Anyway... If instead of opening the file from your Outlook, you save it to your desktop and before opening right click the file and select properties. Go to the custom tab and delete those properties. It will then open without prompting you to merge with the file on your system. I can't recall the name of the specific property, but I think it's Ad Hoc Review.

    Good luck!
    Karen

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