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  1. #1
    Star Lounger
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    delete space between footnotes (Word 200 sp-3)

    I received a document someone else created and they have a space (hard return) between some of the footnotes. I would like to delete that space but when I try ( highlight paragraph marker, hit delete on keyboard) I get the error message: "this action is not valid for footnotes" Is it possible to delete this space? thanks

  2. #2
    Plutonium Lounger
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    Re: delete space between footnotes (Word 200 sp-3)

    Could you attach a sample document? Remove sensitive information.

  3. #3
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    Re: delete space between footnotes (Word 200 sp-3)

    can't with the document in question. I'll see if I can recreate the problem in a new document.

  4. #4
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    Re: delete space between footnotes (Word 200 sp-3)

    I copied a section of the document and pasted it into a new document. Fortunately or unfortuantely, the problem came over with it. I would like to delete the space between 1 and 2 and between 3 and 4. Thanks
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  5. #5
    Super Moderator jscher2000's Avatar
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    Re: delete space between footnotes (Word 200 sp-3)

    These footnote are quite messed up. If you run this little bit of VBA, you'll see what I mean:

    <code>Sub SniffOutFootnotes()
    ' Wrap each footnote reference in curly braces
    Dim fn As Word.Footnote
    For Each fn In ActiveDocument.Footnotes
    With fn.Reference
    .InsertBefore "{"
    .InsertAfter "}"
    End With
    Next
    If Not (fn Is Nothing) Then Set fn = Nothing
    End Sub</code>

    I'm not sure what caused it, perhaps too much copy-and-paste activity that Word didn't get quite right? Anyway, deleting the ones that look suspicious should restore most of your document's sanity.

  6. #6
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    Re: delete space between footnotes (Word 200 sp-3)

    I tried deleting one of the footnotes but the spaces didn't go away. That's the real problem. I think the curly bracket problem only came in when I copied from the document I received.

  7. #7
    Super Moderator jscher2000's Avatar
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    Re: delete space between footnotes (Word 200 sp-3)

    <P ID="edit" class=small>(Edited by jscher2000 on 15-Mar-05 12:04. Added screen shot.)</P>Deleting the footnote or the reference to the footnote in the document body? When I ran that code, I got seven footnotes, some marked by commas and periods instead of numeric references. I deleted the non-numeric references (surrounded by {braces}) in the document body and all was well. What happened when you tried it on the sample or on the real document??

    Added: The screen shot illustrates the "bad" footnote references. The red triangles were added in Paint; I don't know how to add them with a macro. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>
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