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  1. #1
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    Table of Contents - Options problem

    Trying to create a table of contents by marking the text with styles that I have created, then going to Insert | Index and Tables | Table of Contents tab. However, when I click Options, I do not see the styles that I created listed. Is there a way to add these styles. I was under the impression that all styles used in the document should be listed in the Table of Contents Options dialogue box, but for some reason these are not.

  2. #2
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    Re: Table of Contents - Options problem

    Hi Satiria,

    The styles must have a designated Outline Level for you to see them in the options dialog. For each style you want in the TOC, go to Format>Style>Modify Button>Format Button>Paragraph. Select an Outline Level in the Outline Level field. You will then be able select/unselect them when you create the TOC.

    HTH,

    Chris

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    Re: Table of Contents - Options problem

    Hi Chris! While you're on a roll, are you able to offer a hint as to how to inhibit a specific entry from the TOC?

    I have a document with "Heading 1", "Heading 2" etc paragraph styles, a training manual. The first "Heading 1" is text "Introduction". The second is "Contents", the third is "Goal and Objectives" and so on.


    When I construct a TOC I see that "Contents" appears in the TOC as the second entry, as it should.

    Now I'd like to inhibit that entry. I thought to change the formatting from "Outline Level" to "Body Text", so as to retain all the formatting (I want it to look and behave like all the other "Heading 1" styled paragraphs) but just not have it announce itself on the very page that holds it.


    Thanks for any light.

    P.S. I searched all forums for "Outline Level" and didn't see much to encourage me.

  4. #4
    KTYorke
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    Re: Table of Contents - Options problem

    Chris
    When I created our company's template I took this same issue into consideration. I created a heading style named TOC Heading. This looks and acts exactly like a heading 1 but is outline level 9 (something that NEVER shows up in a TOC... I only go down to level 3) I also use this heading level for all my Notes pages. This way I don't have to worry about it in the TOC.
    hope that helps
    have fun

  5. #5
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    Re: Table of Contents - Options problem

    > a heading style named TOC Heading

    basically, create a style that walks like a 'Heading 1", talks like a "Heading 1", but is, for all we care, Body text; right?

  6. #6
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    Re: Table of Contents - Options problem

    Hi, Satiria -- as an addendum to Chris Green's observation, also note that character styles are not available in the Table of Contents Options.

    You don't mention your version -- which in this particular instance is important. One of the new "features" of XP is the ability to apply a separate paragraph style to selected text (personally, it scares me silly). If you're in 2K or below, and you're trying to separate the first sentence of the paragraph (lead-in) for inclusion in the TOC and using styles to accomplish, you will need to separate the paragraph and 2 styles with a hidden paragraph symbol... The procedure is listed in other posts in this forum.

    HTH
    Karen

  7. #7
    KTYorke
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    Re: Table of Contents - Options problem

    yes Chris exactly right...
    It to everyone who doesn't know, it looks and acts like a Heading 1, it just doesn't show up in the TOC. <img src=/S/joy.gif border=0 alt=joy width=23 height=23>
    have fun

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