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  1. #1
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    Save document in existing shared workspace? (Word 2003)

    I'm working with word 2003 and a test sharepoint/portal services server. When I choose the "shared workspace" option in word, my only option is to create a new workspace containing the current document. Each of these workspaces has a document library. If I go to the site in IE, I can add as many docs as I want to the document library of the shared workspace. Is there any way to add a new document to a shared workspace from within Word?

    It seems that I'm stuck creating a new workspace for each document if I use word- is this true?

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Save document in existing shared workspace? (W

    We don't use SharePoint, but I'm always interested in new ways to collaborate. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

    Based on reading a few pages at Microsoft.com, it appears that each document ends up having its own workspace within some larger construct, such as a document library. Does that make sense? If so, it would explain why you have to create a new workspace when you want to share a new document. However, if you are saving an existing shared document, it should save back to the existing workspace. Is that your experience?

    Some randomly chosen pages that I read:
    Microsoft Office Assistance: What's New in Office Sharepoint Portal Server 2003
    Microsoft Office Assistance: About Document Workspaces
    Microsoft Office Assistance: Introducing the features of a SharePoint site

  3. #3
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    Re: Save document in existing shared workspace? (W

    Yes, that is correct. When you save a document to a workspace, a new workspace is created and that document is the only document in the "document library" for that workspace. My problem is that it seems impossible for someone to create a NEW document in word and save it to an "old" workspace. The only option seems to be to create a whole new workspace for each document so that there is always a document library with just one document in it.

    The system allows more than one document in a workspace document library if you "upload" documents via the Web interface..so I am confused why the interface from Word does not allow this same feature. The MS documentation does not seem to answer this question.

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