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  1. #1
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    Document properities (2003)

    I'm trying to find a solution to hundreds of documents saved on our file server. These are "research" information documents. I'd like to make research information easier to find. My thought was, if we complete or add information to the document properities box, can I search for information in properiteis and will that make the search go faster?
    Charlotte Quiroz

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Document properities (2003)

    Word's document properties are searchable independently of the document contents, but since Windows still can't do very intelligent search, a full-text search engine will give you much better results. With the release of Google desktop, there seems to be a lot of ferment (and lower cost products) in this area, so you have many more options that you would have had a few years back.

  3. #3
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    Re: Document properities (2003)

    I got busy and didn't get back to this post as soon as I would have liked. Thanks for the helpful information. If I'm understanding correctly, Google Desktop is a search engine for saved documents? What other solutions might I look at?

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    Re: Document properities (2003)

    Good idea... What about the "Desktop Search Handbook" I'm reading so much about lately in all Woody's "zines"???

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    Re: Document properities (2003)

    InfoRapid and Agent Ransack might suit your purposes. They don't build (large) indexes like Google Desktop search, so they're typically slower, but both are <img src=/S/free.gif border=0 alt=free width=30 height=15>ware.

    This article might be another useful approach:
    Microsoft Office Assistance: Create an Office document library in an Outlook public folder

    Alan

  6. #6
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    Re: Document properities (2003)

    The "Desktop Search Handbook" is an electronic book (a PDF document) that describes how to work with several desktop search tools such as Google Desktop Search, MSN Desktop Search and Copernic Desktop Search, and others, with tips and tricks.

  7. #7
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    Re: Document properities (2003)

    OK, so I downloaded Google Desktop Search.... it indexed all the files on my desktop. AND, I really liked it! Then, I rebooted my computer....
    Everything slowed down to molassas-going-up-hil- in-june slow. It took 3 hours for my computer to boot up completely. Everything was very slow. Took another hour to uninstall Google Desktop Search. Now I'm pretty much back to normal. Is this usual? Did I do something wrong???? <img src=/S/dizzy.gif border=0 alt=dizzy width=15 height=15>

  8. #8
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    Re: Document properities (2003)

    I don't use Google Desktop Search myself - perhaps others have tips on optimizing its performance.

  9. #9
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    Re: Document properities (2003)

    That's definitely abnormal. After the initial indexing, I've never had a performance problem with Google Desktop Search. I wouldn't know where to begin in diagnosing why your system was running so slow, but it's definitely not standard behavior from the Google search.

  10. #10
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    Re: Document properities (2003)

    It's good to know it's abnormal... I really did like it, so if I can figure out where the glitch was, perhaps we're back in business. In the meantime, I need to get some work done... gracias mi amigos!

  11. #11
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    Re: Document properities (2003)

    There's also Copernic: Software to search, find, and manage information available as <img src=/S/free.gif border=0 alt=free width=30 height=15>ware, as an alternative.

    Alan

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