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    W2000. Switching 2 sections

    I have 2 large sections in a Word 2000 documents. I need to switch these section so that A is where B is and B is where A is. Is there an easier method than Cut & Paste to do this?

    -Leslie

  2. #2
    aodonnell
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    Re: W2000. Switching 2 sections

    you can highlight one section and click and drag it to where you want it, but to me that isn't any easier than copying/pasting. hope that helps.

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    Re: W2000. Switching 2 sections

    Hmmm... In a class I am taking my teacher alluded that there was a quicker & easier way than cut & paste.

    I was trying to be tricky and figure it out, but looks like I'll have to bite the bullet & ask him [img]/forums/images/smilies/smile.gif[/img]

    -Leslie

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    Re: W2000. Switching 2 sections

    Leslie,

    If the teacher does clue you in on the secret, post back and let us all in on it <img src=/S/cool.gif border=0 alt=cool width=15 height=15>.

    Cutting and pasting is pretty easy, but the part I find tricky is: suppose section 1 is oriented as a portrait page, and section 2 is oriented as a landscape page.
    Now you want to swap sections - how do you do it?

    Gary

  5. #5
    FrankR
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    Re: W2000. Switching 2 sections

    Gary-
    The page orientation information is contained in the section break at the end each section. The page orientation for the last section in a document is contained in the last paragraph mark in the document. Go to the end of the document. If you are at the end of a non-blank paragraph, press enter so that you have a blank paragraph at the end of the document. Now insert a Next Page Section Break. You will now have 3 sections: section 1 is portrait and sections 2 & 3 are landscape. When you swap sections 1 & 2, make sure that you swap the section breaks along with there respective sections. Your document will now have a blank landscape page at the end of it. If you want to get rid of it, you will need to first copy the section formatting from the section 2 section break to the last paragraph mark in the document; then delect the section break between sections 2 & 3.

  6. #6
    Bronze Lounger IanWilson's Avatar
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    Re: W2000. Switching 2 sections

    "Cutting and pasting is pretty easy, ..."

    It can be a bit awkward selecting what you want when the sections are quite long, though one way round that can be to switch to Outline View, and then just view down to level 1 or 2, so you can see whole sections at a glance.

    Ian

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    Re: W2000. Switching 2 sections

    Gary,

    Well my teacher's suggestion was what Ian mentioned. Moving the sections by dragging them in Outline view. This does make more sense and is an easy way to do it compared to the clumsy method of cutting & pasting...

    Of course.. I thought he had some magical way to do [img]/forums/images/smilies/smile.gif[/img]

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    Re: Easier way?

    Frank,

    Thanks - these are clear instructions (and are in fact how I've been doing it :-)

    The tricky part I was referring to is that you are left with that pesky extra section break (and extra landscape section).

    As you note, the only way to get rid of it is to change it so that the section formatting information contained in it is the same as the section formatting from the section 2 section break, and then delete it.

    It's that last bit that's a royal pain, since you need to change all the settings in that last section break manually.

    Here's an idea that appears to eliminate the need for changing the formatting of the last section break manually:

    Go into the Portrait oriented section (section 2 in this example). Turn on the Macro Recorder and record a macro of the following action: go to File>PageSetup, and click OK. Turn off the macro recorder.

    Now go to the last Landscape oriented section (section 3 in this example).
    Run the macro you've just recorded. The section formatting for section 3 will now be identical to the section formatting for section 2, and you can safely delete that last, extra section break.

    Gary

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    Re: W2000. Switching 2 sections

    Thanks.

    This seems to work OK if the section formatting for both sections is identical, but if the two sections have different formatting (for example portrait vs. landscape in my example), this method appears to give unwanted results - unless I'm getting the steps wrong <img src=/S/crazy.gif border=0 alt=crazy width=15 height=15>.

    Gary

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    Re: W2000. Switching 2 sections

    Look again at Frank R's post (Post#: 43246 / re: 43173) about the formatting. Section formatting (such as margins and page orientation) is contained in the section mark at the end of the section (same logic as paragraph formatting in the end of paragraph mark). Thus to get the formatting to move properly with the section, you have to make your selection quite carefully. You have to select from just after the preceding section mark to include the following section mark. When you insert the new section, the insertion needs to be after a section mark to prevent the formatting from extending back before where you want it.

    Play around with it a bit and you see how it works.

    --Flip

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    Re: W2000. Switching 2 sections

    Thanks Flip.
    But I think you're misreading my reply - that reply is to Ian Wilson's post about using outline view to switch sections - it's hard I agree to tell which reply is to which post <img src=/S/crazy.gif border=0 alt=crazy width=15 height=15>.

    As to Frank R. suggestion, I have no problem using that method (other than the extra section left in there) and have been doing it that way all along - see my reply called "Easier Way?".

    Gary

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