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  1. #1
    3 Star Lounger
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    Page x of y in header (Office 2003 Pro SP1)

    I would like to include the in header of an examination paper "page 1 of 24" etc, starting on the second page of the paper.
    Would greatly appreciate guidance on how to set this up, and to ensure that the header and its contents begin on the second page of the document i.e. not on the cover sheet.
    Many thanks
    Dianne

  2. #2
    Plutonium Lounger
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    Re: Page x of y in header (Office 2003 Pro SP1)

    There are several ways to do this:

    - Go to the start of the document (Ctrl+Home)
    - Select File | Page Setup...
    - Activate the Layout tab.
    - Tick the check box labeled "First page different".
    - Click OK.
    - The first page header should now be blank.

    Or

    - Click at the end of the cover page.
    - Select Insert | Break...
    - Click on Next Page or Continuous.
    - Click OK.
    - Click somewhere in the second page.
    - Select View | Header and Footer.
    - Deselect the button "Same as Previous".
    - Move to the first page header.
    - Clear it.

    Oh, and by the way, the Header/footer toolbar has convenient buttons to insert the page number and the total number of pages.

  3. #3
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    Re: Page x of y in header (Office 2003 Pro SP1)

    Many thanks, Hans, for your quick response with its usual clarity!
    How do I actually set up the "page x of y" function within the header? Word help is remarkably unhelfpul to the novice on this point.
    Best wishes
    Dianne

  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Page x of y in header (Office 2003 Pro SP1)

    <P ID="edit" class=small>(Edited by jscher2000 on 24-Apr-05 00:05. Picture Added.)</P>"x" is a regular page number field, usually, and "y" is the number of pages in the document, usually. Sometimes "y" is the number of pages in that section, while sometimes "x" is calculated using an equation. For the most common scenario, there is a predefined AutoText entry with a name similar to Page X of Y.
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  5. #5
    Plutonium Lounger
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    Re: Page x of y in header (Office 2003 Pro SP1)

    Can you please clarify one thing for me.

    Your original post said that you want to have
    <hr>"page 1 of 24" etc, starting on the second page <hr>
    Do you really mean that you want the second physical page to be marked "page 1"? If so then you will need to use a formula like the one in the attachment - the { and } characters are inserted using Control-F9, not from the keyboard.

    StuartR
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    • File Type: gif x.GIF (15.7 KB, 0 views)

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    Re: Page x of y in header (Office 2003 Pro SP1)

    Aha! Thank you. Now I have the page information in the header. Is there a way to move that information from its current position (see attachment) to place it under the information on the right end of the header?
    Dianne
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    Re: Page x of y in header (Office 2003 Pro SP1)

    Yes, Stuart, that is correct. The first physical page contains instructions, and the actual exam begins on the second physical page (i.e. to be page 1).
    This is all new to me, so I must show my ignorance and ask where you are typing the formula. Does it go directly into the header box before adding the remaining information? I attempted to insert the formula and it appears in the header "as is."
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  8. #8
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    Re: Page x of y in header (Office 2003 Pro SP1)

    So long as you entered the { and } characters with Control-F9 then that should work fine. Just right click and choose update fields to get the values to display.

    Here is a word document that contains the fields so you can copy them if that would be easier.

    StuartR
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  9. #9
    Super Moderator jscher2000's Avatar
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    Re: Page x of y in header (Office 2003 Pro SP1)

    An AutoText entry typically gets inserted wherever you put the insertion point. Because there are multiple field codes here, it might be easier to undo the first insertion, position at the end of the line, make a new line either by inserting a manual line break or by pressing Enter (depending on which works better for your needs, you also might need to press tab a couple of times on the new line) and then insert the AutoText entry again.

  10. #10
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    Re: Page x of y in header (Office 2003 Pro SP1)

    Thank you for setting me straight on the niceties of positioning the AutoText entry. Your advice has tidied up the last problem and I now have a very useful mini guide to AutoText!

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