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  1. #1
    katie-lynn
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    Outline Numbering

    I am new in this forum and I have a question regarding outline numbering. How can I create level 4 in the following outline scheme: Any help is much appreciated. Thank you.

    ARTICLE I -level 1
    1.1 -level 2
    1.1.1 -level 3
    1.1.1.a -level 4
    (1) -level 5
    (a) -level 6
    (i) -level 7

  2. #2
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    Re: Outline Numbering

    What version of Word?
    Karen

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    Re: Outline Numbering

    The problem you face is that after 3 levels of legal style numbering, Word "intelligently" assumes that the remaining levels will also follow the same style.

    This problem can be resolved in Word 2000 by selecting the More button on the Custom Outline Numbered List Dialog Box and then deselecting Legal Style Numbering checkbox for every level, or for at least level 4. This will not gray out the Number style dropdown box.

    Thereafter, for all levels you will be able to set the number style of your choice.

  4. #4
    katie-lynn
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    Re: Outline Numbering

    Thank you for the reply. I needed expert opinions that it's not possible to create it in Word 97.

  5. #5
    Silver Lounger Charles Kenyon's Avatar
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    Re: Outline Numbering

    Hi Katie-Lynn,

    It apppears that Rajesh has answered your asked question. I am addressing the one you didn't ask: How to set up automatic numbering in Word. You didn't ask because (a) you already know or (2) it seems so obvious from Word's menus and toolbars.

    The following are discussions on the Microsoft newsgroups on numbering:
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&th=9e790fa7ed2886b3,18&i c=1> Nightmare on ListNumbering Street</A>
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&th=811287ebce8fc203,15&i c=1> The Joy of Lists</A>
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&th=2350746054c838e,12&ic =1> Relinking ListTemplates</A>
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=2168093ed1c9eaed ,6&seekm=muq2hs47vabsq381ngrm7fdmqj4s2e4ab2@4ax.co m#p> Outline numbering: restart doesn't restart</A>
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=3a351382011420bf ,5&seekm=RXz39CAcCC$4Iwap@syntagma.demon.co.uk#p> Format Doesn't "Hold"</A>
    (above list compiled by Dave Rado, Word MVP)

    You may also want to take a look at:
    and <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Numbering/SeqMacro.htm> Create a numbered list using SEQ fields.

    Hope this helps,
    Charles Kyle Kenyon
    Madison, Wisconsin

  6. #6
    katie-lynn
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    Re: Outline Numbering

    Your response greatly appreciated, Charles. I am checking out this info and again thank you very much.

  7. #7
    katie-lynn
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    Re: Outline Numbering

    Thank you KB for responding. It is Word 97. My question has been answered in many ways and wanted to thank everyone for responding. Thanks again.

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    Re: Outline Numbering

    Katie-Lynn,

    It doesn't seem that any of the responses here said that this is not possible to create in Word 97!

    Rajesh's excellent answer mentioned Word 2000, probably because that is what he is using, but he didn't say it's impossible to do in Word 97.

    I'll check later when I get in to work where I have access to Word 97, but based on recollection, the same settings that Rajesh described, are available in Word 97.

    Gary

  9. #9
    katie-lynn
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    Re: Outline Numbering

    Thanks Gary. The problem is the first level is a Roman Numeral and it works fine up to level 4 (1.1.1.a) when you turn on legal style numbering (which you need to convert the Roman numeral to Arabic), the "a" changes to "1" as well. I think the only way around it would be a macro of some sort which I'm not an expert on it. But I'll await your response and any help is appreciated. Thanks again.

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    Re: Outline Numbering

    <P ID="edit"><FONT SIZE=-1>Edited by P O'Rourke on 06-Jun-01 00:02.</FONT></P>Hi Katie-Lynn: Am sending you template by e-mail. It looks something like the following - I didn't take the time to do centre or bold codes, tabs, etc. Font is Times New Roman. If you need an assist modifying it to suit you, post back!

    <pre>ARTICLE 1
    TEST
    1.1 test
    1.1.1 test
    1.1.1.1 test
    (a) test
    (i) test
    </pre>

    Edited: Should have mentioned Katie-Lynn that the styles are available via short-cut keys. You will see a menu titled "Legal Style 1 1-1 1-1-1.dot" - it has a menu on which you can click to see the styles associated with the template - they all have shortcut keys such as Alt+1, etc. and
    Patricia

  11. #11
    katie-lynn
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    Re: Outline Numbering

    Hi Patricia:
    Thanks so much for the template. The problem is that level 1 should be a roman numeral and level 4 should be 1.1.1.a. But your help is much appreciated.

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    Re: Outline Numbering

    Apologies, Katie-Lynn: I didn't look at the problem closely enough first time around. You can not do this in Word 97 - I don't know whether you would call this a "bug" or just an imperfectly implemented feature (which pretty well describes Word numbering anyway).

    To make this really confusing, I can't reproduce the good results that Rajesh is getting, when using Word 2000 - it seems that this same problem remains. Deselecting 'Legal Style Numbering' will allow you to set that last digit to "a", but at the expense of having the first digit, at every level, switch back to "I"(capital roman) as opposed to the arabic "1" that you want - yuk! (Maybe this will work right in Office XP <img src=/S/crazy.gif border=0 alt=crazy width=15 height=15>)

    Gary

  13. #13
    katie-lynn
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    Re: Outline Numbering

    Hi Gary: I can't thank everyone enough for the great assistance received in this lounge. I haven't tested it out in Word 2000 yet but one of my co-workers (in Florida) with Word 2000 said that same thing you are saying. So I'm not sure if Rajesh is overlooking the roman numeral/arabic numbering. Nonetheless the input is very much appreciated, thanks again.

    Katie-Lynn

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    Re: Outline Numbering

    Hi Katie-Lynn: Do you mean like this? I've never encountered this type of numbering in a legal doc before. If this is what you want I'll re-send - beware of the dreading 'Jason tabs' - you'll need to muck about with it to get the tab settings you want. I'm basing this one for you on our styles which, after heading 2, wrap back to the margin, I think. We don't use it (or like it!) much - it's mostly the labour litigators.
    <pre>ARTICLE 1 (heading 1)
    TEST
    1.1 TEST (heading 2)
    1.1.1 HEADING 3
    1.1.1.a Heading 4
    (i) heading 5
    </pre>

    Patricia

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    Re: Outline Numbering

    katie-lynn

    It appears that ticking the legal style forces all included numbering attributes to Arabic so I don't think there is a solution that will be forthcoming. There is a sly workaround which gives you the same result though.

    You could...
    Use two outline lists. The first list will only be used for the First level element ie ARTICLE X. The second list will be used for all other levels and the first element is formatted as hidden text and is always used immediately after the other list element. The second list can then be formatted using an arabic number in the first level as it is never seen anyway. The fourth list element will then behave the way you wanted it to.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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